Talent Team Administrator

Summary

Join BELAY, a thriving Atlanta-based company, as a full-time, work-from-home Team Administrator. You will provide comprehensive administrative and operational support to the Director of Talent and the Talent department. Responsibilities include managing calendars, coordinating meetings, creating presentations, assisting with budget tracking, and handling communications. You will also support department initiatives, manage inboxes, and assist with contractor community management. This role requires a BA/BS degree or equivalent experience, 2+ years of administrative support, strong communication skills, and the ability to work independently. BELAY offers a vibrant company culture and competitive salary.

Requirements

• BA/BS degree or equivalent work experience
• 2+ years of administrative support experience
• Tech-savvy, proactive, and highly organized with strong problem-solving skills
• Excellent written and verbal communication skills
• Professional, detail-oriented, and confident in making decisions independently
• Positive, collaborative team player with a strong work ethic
• Comfortable working remotely with a high degree of autonomy
• Available during regular business hours, Monday through Friday
• $50,000 - $52,000

Responsibilities

• Represent BELAY in a positive and professional manner
• Exemplify our Core Values and Mission Statement to live out BELAY’s culture each day
• Be a good steward of our Vision: “Our vision is to help you achieve your vision.”
• Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork
• Monitor and manage the Director’s email inbox; draft and send internal and external communications while maintaining confidentiality
• Manage the Director’s calendar, prioritizing appointments with consideration for strategic business needs and availability
• Coordinate all meeting logistics, including time zones, locations, contact details, agendas, and follow-up
• Ensure the Director has appropriate preparation time for and between meetings and events
• Create and format presentation materials, including assistance with board meeting slide decks
• Assist in department budget tracking, reimbursements, and expense filing weekly
• Coordinate travel as needed
• Perform ad-hoc professional or personal tasks or projects as needed
• Provide ad hoc administrative support to the director’s direct reports as needed
• Anticipate the needs of the director and conserve their time by proactively assisting with task management, research, professional & personal development opportunities, meeting preparations, presentations, etc
• Assist with process improvement efforts by identifying and recommending operational and communication efficiencies
• Assist with the tracking and completion of key department initiatives
• Manage Talent department inbox and own correspondence to all inquiries, including but not limited to forwarded messages (voicemail or email) to BELAY Info, and/or other departments with general questions about the application, interview process, placement process, or other frequently asked questions on behalf of the Talent team
• Assist with communication and correspondence with applicants and contractors through the applicant tracking system or ticket support system as needed
• Prepare and distribute team meeting agendas; document meeting minutes and follow up on action items
• Track and submit monthly payouts for contractor upsells and new hire referrals
• Assist with recognition and gifting for contractors and talent department team members
• Manage and respond to reviews as needed on Glassdoor/Indeed Pages
• Assist with candidate background checks as needed
• Plan & run logistics for in-person team meetings 1-2x per year
• Assist with general data entry and department reporting
• Assist with support and engagement within the LinkedIn Contractor connection page
• Assisting with coordination and light content creation for community posts, resources, webinars, or events as needed

Preferred Qualifications

Experience in managing online communities and leveraging LinkedIn for strategic networking/brand promotion is a plus

Benefits

• Work at Home Opportunity
• BELAY is a top-notch, vibrant company with an award-winning culture