Virtual Assistant, Executive Assistant

Summary

Join We Clone You as a Virtual Assistant with expertise in administrative/executive assistance to perform various tasks and provide support to executives.

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
• Experience with project management tools (e.g., Asana, Trello) is a plus
• Ability to work independently and handle multiple tasks simultaneously
• High level of professionalism and attention to detail
• Discretion and confidentiality are essential

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed
• Screen and direct phone calls, inquiries, and requests to appropriate team members
• Organize and maintain digital files and documents
• Perform data entry, create spreadsheets, and manage databases
• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries
• Assist in planning and organizing company events, conferences, and meetings
• Build and maintain positive relationships with clients and partners
• Assist with client onboarding and ensure smooth communication between clients and the executive team

Benefits

• Work from home
• Payment in dollars per working hour (40-hour week)
• Starting salary between 4$ - 6$ per hour depending on your experience, with room for raises based on performance
• A workplace that values its people
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients