Accounting and Operations Manager

Summary

Join our dynamic team as an Accounting & Operations Manager where you will manage all aspects of accounting, payroll, and office operations. You will play a vital role in shaping how our business operates and scales, solving operational challenges, and streamlining workflows. Responsibilities include managing accounts payable and receivable, creating financial reports, processing payroll, overseeing daily studio operations, and improving business processes. The ideal candidate will have at least 3 years of experience in accounting, office management, or business operations, proficiency in QuickBooks Online and other relevant software, and strong organizational and problem-solving skills. Bonus points for experience with creative teams or in the construction industry. Enjoy flexibility with the option to work from home and a supportive work-life balance.

Requirements

• Minimum 3 years of experience in accounting, office management, or business operations
• Proficiency in QuickBooks Online, Excel or Google Sheets, and payroll platforms such as Justworks
• Strong organizational and problem-solving skills with a systems-oriented mindset
• Comfortable working independently and managing multiple responsibilities in a small team environment
• Proven ability to streamline processes and improve internal workflows
• At least 15mbps for the main internet and at least 10mbps for backup
• A desktop or laptop that has an i5 processor with at least 8 GB RAM and an i3 processor for backup
• A webcam
• Noise-canceling USB Headset
• Quiet, Dedicated Home Office
• Smartphone

Responsibilities

• Manage all aspects of Accounts Payable, Accounts Receivable, and Collections
• Track and categorize both operational expenses and project-specific costs
• Create and maintain project-specific profit and loss statements and generate firm-wide financial reports
• Prepare timely and accurate financial data for monthly tax reviews
• Maintain clean, reconciled books (QuickBooks Online preferred)
• Collect employee hours in Buildertrend and enter them into Justworks for bi-monthly payroll processing
• Manage and update resale certificates, W-9s, and other compliance documentation
• Oversee the day-to-day studio operations to ensure efficiency
• Streamline vendor management, purchasing processes, and internal administrative systems
• Maintain digital filing systems and operational documentation
• Identify and implement improvements to business operations and support scalable growth
• Collaborate on software evaluations, vendor sourcing, and project management tools
• Provide support for basic marketing initiatives such as newsletter coordination, CRM tool research, and contact database updates
• Track project milestones to enhance visibility and planning across teams

Preferred Qualifications

Experience working with creative teams or in the construction industry

Benefits

• Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth
• Seize daily chances to learn, innovate, and excel. Make a real impact in your field
• Unlock a world of possibilities and resources to propel your career forward
• Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards
• Embrace the freedom to work from home or any location of your choice. Create your ideal work environment
• Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best