Accounts Payable Analyst

Summary

Join Xapo Bank, a fully distributed team working remotely from 40+ countries, and make a global impact. This full-time, 100% remote Accounts Payable Specialist position offers the opportunity to handle the full cycle of accounts payable processing for various subsidiaries. You will develop and maintain vendor relationships, ensure compliance with company policies, and participate in process improvements. The ideal candidate possesses 2+ years of accounts payable experience in a multinational environment, proficiency in NetSuite or similar ERP systems, and strong analytical and detail-oriented skills. Xapo offers a great work-life balance, flexible PTO, and a yearly budget for professional development.

Requirements

• 2+ years of accounts payable experience
• Previous working experience with PO invoices, corporate credit cards, payroll in a multinational environment
• Good knowledge of NetSuite or similar systems such as Oracle or SAP
• Able to work autonomously and take ownership with little supervision
• Analytical and detail-oriented mindset
• Proactiveness and focus on process improvement
• Excellent command of Excel/Google Sheets

Responsibilities

• Handle full cycle accounts payable processing invoices for various subsidiaries
• Develop and maintain professional relationships with key vendors with an approachable and dedicated attitude to guarantee a high level of customer service
• Periodically conduct sample audits of expense reports to ensure compliance with the company’s travel policy
• Ensure that the expenses are booked in an accurate and timely manner. Taking into account the company audit and compliance requirements
• Execute set-up of new vendors and updating the existing ones by reflecting the accurate information
• Actively participate in process improvements of the accounts payable function through the automation of the vendor, vendor bill, expense report approval process
• Establish and maintain audit controls for the reconciliation of vendor bills and invoice
• Be proficient in the use of the Oracle + NetSuite ERP system
• Assist, research, and resolve invoice and payment issues for internal employees and external vendors
• Manage weekly payment runs to ensure accuracy of payments
• Process and manage all wire payments to international vendors as well as consultants and employee salary payments
• Perform month-end closing activities by preparing monthly journal entries and assist accounting staff with month end closing and year end closing analysis
• Submit various journal entries for account reconciliations and AP re-classes
• Manage the preparation and improvement of documentation of accounts payable operational activities including month-end procedures for internal and external audits
• Participate in Netsuite enhancements by conducting User Acceptance Testing (UAT)
• Resolve queries pertaining to accounts payable function with vendors and other departmental units
• Assist with annual audit by generating reports, collecting and consolidating information invoice information
• Process invoices and issue payments in a timely and accurate manner
• Deal with internal and external queries related to invoice processing and payment
• Troubleshoot issues with payments as required
• Obtain proper information and/or data regarding invoice payments
• Review invoices prior to issuing payment to ensure compliance without internal requirements
• Assist in the production of financial statements and applications, preparation of spreadsheets, reports, and correspondence as required
• Reconcile bank statements on a monthly basis
• Maintain financial records and databases

Preferred Qualifications

• A dedicated workspace
• A reliable internet connection with the fastest speed possible in your area
• Devices and other essential equipment that meet minimal technical specifications
• Alignment with Our Values

Benefits

• Work 100% remotely from anywhere in the world
• Great work-life balance
• Set your own work schedule and make use of a flexible PTO plan when you need to recharge
• Learn how you learn best - from books to conferences, you’ll get a yearly budget for your individual learning and development goals