Accounts Payable Associate

Summary

Join ShipHero's finance team as a detail-oriented Accounts Payable Associate! This full-time role supports daily accounts payable operations, including invoice processing, vendor communication, and payment execution. The ideal candidate is organized, reliable, and works independently while maintaining accuracy and meeting deadlines. Responsibilities include reviewing and processing invoices, ensuring proper coding and approvals, reconciling vendor statements, assisting with payment runs, responding to vendor inquiries, maintaining accurate records, collaborating with internal departments, and supporting month-end closing activities. The position requires an Associate's degree in Accounting or Finance, 1+ years of accounts payable experience, and proficiency in NetSuite or similar software. Strong attention to detail, organizational skills, and excellent communication are essential.

Requirements

• Associates degree in Accounting, Finance, or a related field
• 1+ year of experience in accounts payable or general accounting
• Proficiency with NetSuite or other ERP/accounting software
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to handle a high volume of transactions while meeting deadlines
• Proficient in Microsoft Excel and/or Google Sheets
• Strong written and verbal communication skills in English (intermediate or above)
• Self-starter with the ability to work independently in a remote setting

Responsibilities

• Review and process vendor invoices in accordance with internal policies and procedures
• Ensure invoices are properly coded and approved before payment
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with weekly and monthly payment runs
• Respond to vendor inquiries regarding payment status or invoice issues
• Maintain accurate records of payables and supporting documentation
• Collaborate with internal departments to ensure timely invoice approval and issue resolution
• Support month-end closing activities related to payables