Remote Accounts Payable Coordinator

Summary

Join our team as an Accounts Payable Coordinator, where you will play a vital role in coordinating the entire accounts payable process, ensuring timely and accurate payments, and collaborating with the Property Management team. Your analytical skills will be essential in verifying invoice legitimacy and scheduling payments, contributing to the financial health of our organization and clients.

Requirements

• Detail-Oriented: High attention to detail to prevent late payments and ensure accuracy
• Curiosity and Proactivity: Willingness to learn and adapt to system enhancements, and eagerness to suggest process improvements
• Communication Skills: Ability to raise concerns and request help proactively; must not hesitate to seek assistance when needed
• Volume: Ability to handle high volume of invoices and bills
• Customer-Centric Mindset: Understand internal and external customer needs and adapt to manage frustrations and expectations

Responsibilities

• Maintain a positive and proactive communication style
• Collaborate with the Property Management team on bill approvals and cash flow needs
• Strive for continuous improvement in accounts payable processes to enhance efficiency and accuracy
• Review and process incoming vendor invoices, ensuring accurate entry into the accounting system
• Monitor and manage the inbox for new bills and approvals, aiming to clear all pending items daily
• Analyze bills for accuracy, ensuring they are legitimate, not duplicates, and correctly categorized
• Prepare and schedule payments for due invoices to avoid late payments
• Generate and review reports on outstanding invoices and payments made to identify any issues
• Reconcile accounts payable records with the general ledger to ensure accuracy and identify discrepancies
• Prepare tax documentation for 1099 vendors, ensuring compliance with tax regulations
• Participate in team meetings to discuss workflow, address challenges, and share updates
• Assist in the annual budgeting process by providing insights into spending patterns and anticipated expenses
• Utilize accounting software (e.g., AppFolio) for efficient task management and reporting

Benefits

• 40 hours a week position with
• Salary between $12 - $15 the hour
• A dynamic and positive work environment
• Opportunities for growth and development within the company
• Training and support are provided to help you succeed in your role