Accounts Receivable Analyst

Summary

Join our fast-growing, innovative, and data-driven company as an Accounts Receivable Analyst! You will be a key member of the Accounting Team, ensuring a high-level customer experience. Your primary responsibility will be managing accounts receivable functions, providing support to the Cash Manager and Accounting Department. This role involves processing invoices, managing freight costs, handling customer payments, resolving debit memos, and preparing reports. You will also collaborate with internal and external stakeholders and contribute to month-end closing processes. The ideal candidate possesses strong accounting knowledge, excellent communication skills, and the ability to thrive in a fast-paced environment.

Requirements

• A minimum of 2 years of experience in a professional working environment
• Solid understanding of basic accounting principles, fair credit practices, collection regulations, federal and state regulations
• Understanding of freight terms including but not limited to: BOL, FFA, FOB, LTL, NMFC, and Ground
• Demonstrated ability to work independently and collaboratively with peers
• Excellent oral and written communication skills with a heightened attention for detail, with a cordial and professional demeanor when communicating
• Highly developed multi-tasking skills with a proven ability to work in high stress situations
• Must exhibit urgency and a commitment to superior service levels
• Strong organizational and problem solving skills
• Proficiency in Microsoft Office, Excel and Microsoft Outlook; experience with accounting software a plus

Responsibilities

• Process daily CDC shipments to bill invoices to our customers
• Work within a Google Freight Report to add freight costs/price to direct shipments prior to billing invoice to a customer, as well as assisting with customer freight issues as needed. Understanding of the associated freight terms will be required
• Prepare a weekly UPS Report to bill UPS charges for direct shipments to our customers
• When needed work with various freight carriers in obtaining freight costs to bill out customer invoices
• Assist Cash Manager in entering ACH/EFT and Lockbox customer payments on a daily basis
• Investigate and work to resolve customer debit memos, as well as processing invoices or requested freight charges in collaboration with DWC Sales Staff
• Prepare customer credits for Return Merchandise Authorizations (RC’s) by verifying all GL and sub-account codes are correct. Adding any return freight charges to the return shipment
• Assist Cash Manger in answering and organizing the A/R email inbox on a minute to minute basis. This is a very busy email address with lots of various questions/requests/concerns/issues/etc
• Assist Cash Manager on customer cash collections on past due invoices
• Produce statements of accounts and historical aging reports for customers regularly by mail or email at the end of each month or when requested by a customer
• Provide effective communication with internal and external entities
• Assist with monthly status reports and month end closings in a timely manner
• Operate with a high level of urgency and maximize productivity in the department by mastering accounting tools available in propriety software
• Other duties and responsibilities as assigned

Preferred Qualifications

Bachelor’s degree in a related field

Benefits

• Medical, Dental, Vision Insurance
• Company paid Life
• Voluntary life, short- and long-term disability
• 401k
• Excellent time off options