Admin Assistant

Summary

Join a well-established law office as a seasoned Administration Assistant. This role offers an excellent opportunity to work directly with managers, enhancing your skills and advancing your career. You will be responsible for managing administrative and operational tasks, handling CRM functions, organizing documents, and invoicing. The position requires strong communication skills, proficiency in Microsoft Office Suite and CRM systems, and proven problem-solving abilities. This is a permanent, full-time, work-from-home position with a flexible schedule.

Requirements

• 5+ years of experience in an administrative or office support position
• Tech-savvy with experience in Excel, CRM systems, and document management tools
• Proven ability to use the Microsoft Office suite
• Proven ability to problem-solve and have strong organizational skills
• Confidence to work collaboratively and autonomously
• Ability to create and manage document templates and auto-email functions
• Self-sufficient and proactive—not afraid to ask questions and seek solutions
• Ability to manage high email volumes and keep up with a fast-paced workflow

Responsibilities

• Work closely with the Director of Sales and Business Development to manage administrative and operational tasks
• Handle CRM tasks based on clear email triggers alerting clients on status
• Keep track of new leads and current clients and the status of their prospective statuses
• Organize documents and information according to the firm’s workflow and requirements
• Invoice work performed based on the forms and protocols required
• Manage and send out automated emails efficiently
• Utilize Filevine (legal CRM) for case management, document tracking, and process automation
• Organize and manage Gmail with color-coding and email triggers for better workflow

Preferred Qualifications

• Background in working with entrepreneurs, tech industries, or as a personal assistant
• Knowledge Gmail filtering and tags

Benefits

• Work from Home/Remote set-up
• Flexible schedule