Virtual Admin Assistant

Summary

Join ConnectOS, a top-rated Philippines employer, and contribute to a growing IT company. As an Administrative Assistant, you will manage schedules, emails, invoices, and documentation. You will be responsible for maintaining organized systems and providing general administrative support. Proficiency in Microsoft Office Suite and Google Workspace is required, along with familiarity with accounting software like Xero. The role involves coordinating tasks, preparing communications, and ensuring efficient operational processes. ConnectOS is committed to equal employment opportunities.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with accounting software Xero and file management systems (e.g., Google Drive, SharePoint)
• Excellent verbal and written communication

Responsibilities

• Coordinate and manage weekly schedules, appointments, and meetings
• Prioritise tasks and provide reminders for deadlines and key activities
• Maintain an organised and up-to-date calendar system
• Monitor, organise, and respond to emails promptly and professionally
• Flag high-priority emails and manage follow-ups to ensure timely responses
• Draft, proofread, and format email communications
• Prepare, send, and follow up on invoices accurately
• Track payments, issue receipts, and reconcile accounts weekly
• Maintain financial records in Xero or other accounting systems
• Format reports, presentations, and documents to maintain consistency and professionalism
• Organise and maintain digital and physical files for easy access
• Assist with preparing proposals and client-facing documentation
• Handle ad-hoc administrative tasks as required
• Provide support for project management tasks and coordination
• Ensure operational systems and processes are efficient and updated