Admin Assistant

Summary

Join Pavago as a remote Admin Assistant – Real Estate and become the primary liaison between a property owner and the property management team. This role requires strong communication skills, experience with high-net-worth individuals, and financial oversight expertise. You will manage key property tasks, coordinate with vendors, support broker listings, and implement technology solutions. The ideal candidate possesses real estate expertise, strong analytical skills, and familiarity with San Diego's real estate market. This full-time, EST time zone position offers a chance to contribute significantly to a successful real estate operation.

Requirements

• Strong understanding of property management, broker transactions, and financial oversight in real estate
• Ability to work with high-net-worth principals and handle A+ hyper personalities in a fast-paced environment
• Experience with Buildium, AppFolio, and other real estate tools to maintain seamless operations
• Experience in vendor negotiations, acquisition analysis, and financial reconciliation
• Degree in Business, Real Estate, or a related field (MBA preferred)
• At least 2+ years of experience in real estate, property management, or executive assistance, working with high-net-worth individuals
• Experience using Buildium, AppFolio, Excel, and real estate financial tools
• Familiarity with San Diego real estate laws and investment strategies
• Ability to manage calendars, calls, and project-related tasks efficiently

Responsibilities

• Act as the primary point of communication between the owner and property management team, ensuring all operations align with ownership’s directives
• Track and manage key property management tasks, coordinate with tenants, vendors, and 3rd party contractors as needed
• Review broker listing packages for multifamily deals, assist in acquisition analysis, and provide insights into the San Diego market
• Implement technology solutions to improve communication, file organization, and streamline workflows
• Negotiate vendor contracts, reconcile financials, and track rent delinquencies while ensuring high-quality service delivery
• Manage calls, calendars, and administrative tasks for the owner
• Assist in marketing multifamily listings and tenant outreach strategies

Preferred Qualifications

• Fluency in Spanish and English
• Familiarity with San Diego real estate laws, regulations, and market trends

Benefits

Remote work