Dome Group is hiring a
Administrative & Accounting Coordinator in France

Summary

The job description is for an Administrative & Accounting Coordinator role in DataDome's Finance Team. The role involves managing invoicing, procurement, and payment processes globally, acting as a main point of contact for vendors and customers. The position requires proven experience in administrative support or sales administration and basic accounting functions, excellent attention to detail, strong organizational skills, ability to work independently, excellent communication and interpersonal skills, strong analytical acumen, understanding/knowledge of accounting and financial reporting principles and practices, knowledge of Spendesk or ERP (NetSuite) is a plus, and fluency in English and French is mandatory. Benefits include flexible work options, generous health benefits, professional development opportunities, events & team building, parent care, PTO based on the country, and a 500€ stipend to help set up a workspace if working hybrid or remotely.

Requirements

• Proven experience in administrative support or sales administration and basic accounting functions
• Excellent attention to detail and accuracy
• Strong organizational, multitasking and time management skills
• Ability to work independently and prioritize tasks effectively
• Excellent communication and interpersonal skills
• Strong analytical acumen
• Understanding / knowledge of accounting and financial reporting principles and practices
• Fluent in English and French is mandatory

Responsibilities

• Maintain bookkeeping databases and spreadsheets, updating information as needed
• Responsible of the whole invoicing process, from customer’s creation, to invoice raised and follow-up on overdue payments, communicate with customers regarding payment status
• Collect payment from customers and accurately record it into the system
• Reconcile account receivables ledger to ensure accuracy
• Prepare and maintain AR aging report
• Update client accounts based on payment or contact information
• Answer all customer inquiries
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and Purchase Orders on credit card tools (Spendesk) and procurement process
• Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
• Answer all vendors inquiries
• Import all bank records, reconcile and generate booking if needed on a daily basis
• Reconcile Bank Statements
• Review and approve the employee expenses requests and process to their reimbursement
• Ensure compliance with company policies and procedures
• Assist with audits and provide necessary documentation
• Provide administrative support to the finance department as needed

Preferred Qualifications

Knowledge of Spendesk or ERP (NetSuite) is a plus

Benefits

• Flex Life: While we offer remote, hybrid, & in-office options each position specifies the level of flexibility. Our Parisian office is located next to the Opera Garnier. You will also receive a 500€ stipend to help you set up your ideal workspace if you work hybrid or remotely
• Generous Health Benefits: We have partnered with Alan for your healthcare needs
• Professional Development. : #Growth is part of our DNA, therefore we have invested in an internal Learning and Development platform and offer the opportunity to request additional training and support via your manager
• Events & Team building: Feel the #TeamSpirit both virtually & onsite, with several events & workshops planned throughout the year, including an annual offsite evens, quarterly online and offline events and parties, lunch & learns, & much more
• Parent Care: Gift & care packages for parents
• PTO: Based on the country you are based from (e.g. 25 days in France)