Administrative Assistant

Summary

Join Keller Executive Search as a highly organized and proactive Administrative Assistant supporting our executive search team. You will manage administrative tasks, coordinate schedules, and ensure smooth agency operations. Responsibilities include calendar management, document preparation, ATS/CRM database maintenance, candidate research, communication with clients and candidates, interview coordination, and handling confidential information. The ideal candidate possesses strong communication and multitasking skills, along with experience in a professional services environment. A competitive salary, comprehensive benefits, and flexible remote work options are offered.

Requirements

• Associate’s or Bachelor’s degree preferred
• Minimum of 2-4 years of administrative experience, preferably in executive search, recruiting, or a professional services environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with applicant tracking systems (ATS) and CRM software
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Excellent organizational skills and ability to manage multiple tasks simultaneously
• Tech-savvy with experience in virtual collaboration tools (Zoom, Teams, Slack, etc.)
• Self-motivated and able to work independently in a remote setting

Responsibilities

• Provide administrative support to executive recruiters, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and format candidate resumes, reports, and other client-facing documents
• Maintain and update the agency’s applicant tracking system (ATS) and CRM database with accurate and timely information
• Conduct research on potential candidates and companies to assist with executive search projects
• Communicate professionally with candidates and clients via email and phone
• Assist in the planning and coordination of virtual interviews and meetings
• Handle confidential and sensitive information with discretion
• Support marketing efforts by updating social media, preparing newsletters, and assisting with content creation as needed
• Perform general office duties, including managing correspondence, organizing files, and preparing reports

Benefits

• Competitive salary ($55,000 - $75,000 per year, based on experience)
• Comprehensive health, dental, and vision insurance
• 401(k) with employer match
• Paid time off, including holidays and vacation days
• Flexible work schedule with fully remote capabilities
• Professional development and career growth opportunities