Administrative Assistant

Summary

Join Muck Rack, a leading SaaS platform for PR professionals, as an Administrative Assistant, GTM! Support the Chief Revenue Officer and Go-to-Market team by coordinating schedules, preparing materials, and planning events. Ensure seamless meeting execution and contribute to a positive team culture. This role requires 2-4 years of administrative experience supporting a revenue executive in a GTM organization, preferably in B2B Tech/SaaS. You'll need excellent communication, time management, and project management skills. Muck Rack offers a competitive salary, quarterly bonuses, comprehensive benefits, remote work, and opportunities for professional development.

Requirements

• 2-4 years of administrative experience supporting a revenue executive, with experience working in a GTM organization and interfacing with customers – preferably within a B2B Tech/SaaS experience
• Experience working in a completely distributed (non-office) environment
• Proven ability to work closely with customers and prioritize their needs to deliver exceptional service and support
• Tech savvy and familiar with Google Calendar, Gmail, Slack, Google Presentations/PowerPoint and Zoom
• Have exceptional verbal and written communication skills, both internally and with customers, with a finely tuned attention to detail
• Have excellent time and project management skills, with an ability to prioritize and evaluate trade offs
• Proactive self-starter who anticipates needs, plans weeks or months ahead, and stays prepared for evolving priorities
• Are comfortable managing up to get timely answers and push decisions forward
• Foster a "Winning Together" culture by consistently demonstrating a positive attitude, collaboration, and proactive support for team goals

Responsibilities

• Coordinate meetings across multiple time zones for prospects, customers, candidates, and internal teams
• Support executive preparation and ensure that our Chief Revenue Officer has the necessary information and context ahead of every meeting
• Assist with scheduling and logistics for interviews, weekly workshops, team dinners, and other key gatherings
• Book virtual and in-person meals and events, take detailed meeting notes, and prepare meeting briefings and potentially some light presentation material
• Coordinate gift orders for team members, customers, and prospects to strengthen relationships and team culture
• Take on ad-hoc initiatives like drafting team announcements and creating high-quality materials that support team goals

Preferred Qualifications

• Experience working in a completely distributed (non-office) environment
• Experience working in a B2B Tech/SaaS environment

Benefits

• Remote Work, Forever. We’re a fully distributed team and have pledged to remain that way forever . We offer employees a full home office setup, phone & internet reimbursement, and a monthly coworking membership
• Transparent Compensation. We offer competitive geo-neutral pay in the U.S. and review compensation at least once annually to ensure internal equity and alignment with the external market. Depending on the role, we offer either a standardized bonus program or attainable commission structure and an opportunity to earn equity in the company. All employees are eligible for our 401(k) plan* with employer contributions
• Health & Wellness*. Muck Rack provides comprehensive health, dental, vision, disability and life insurance for employees and their families. We offer a high-deductible health plan with 100% premium coverage for individuals, as well as a range of other plan options. Our team also has access to 24/7 Virtual Care, an Employee Assistance Program, employer-funded HSA contributions, and other pre-tax benefits. Team members have access to a quarterly wellness stipend and a free Headspace subscription
• PTO and Family Benefits. Our team enjoys 4+ weeks of off-the-grid PTO, paid sick/mental health days and 13 paid holidays, which can be exchanged for additional PTO with our "Holiday Swap Program." We also provide up to 16 weeks of fully paid parental leave
• Personal & Professional Development. We grow talent by creating internal pathways for advancement and promotion. Muck Rack conducts bi-annual performance reviews, hosts team-wide workshops, and offers management training and leadership training opportunities. We also provide unlimited subscriptions to L&D platforms including Coursera & O’Reilly, as well as 2 additional days of PTO to dedicate to learning and development