Administrative Assistant

Summary

Join SaaS Academy as an Administrative Assistant - Speaker & Partner Support and play a key role in coordinating logistics for virtual and in-person speakers, ensuring smooth event execution, and supporting partner program growth. You will work closely with internal and external teams to enhance operational efficiency. This remote, independent contractor position offers a competitive salary of $2000 USD and requires at least 2 years of administrative experience, strong Google Suite proficiency, excellent written communication skills in English, and the ability to work independently. The role involves managing speaker and partner schedules, contracts, and communications, as well as supporting marketing efforts and budget tracking. This position is open to candidates in Latin America and offers the opportunity to gain valuable experience in event management within the SaaS industry.

Requirements

• At least 2 years of experience in an administrative role, ideally within a fast-paced environment
• Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets
• Excellent written communication skills in English, with the ability to collaborate across global teams
• Quick to learn new tools, systems, and workflows
• Demonstrated experience in customer-facing roles, with a high degree of independence
• Ability to prioritize tasks, multitask effectively, and work under pressure
• C1 or C2 proficiency in English, allowing for effective communication in a global work environment
• Comfortable working from home with your own equipment and a reliable internet connection

Responsibilities

• Coordinate logistics for virtual and in-person speaker engagements
• Manage speaker scheduling, contracts, and communication
• Ensure speakers have the necessary resources, materials, and technology
• Provide pre-event and live-event support, troubleshooting issues as needed
• Collect feedback and track speaker performance metrics post-event
• Assist in onboarding new partners, managing agreements, and tracking deliverables
• Maintain partner database and ensure accurate records of partnerships
• Support marketing efforts for partner-driven initiatives
• Act as a liaison between partners and internal teams to facilitate collaboration
• Monitor partnership success metrics and provide quarterly reports on engagement
• Manage calendars, emails, and documents related to speaker and partner programs
• Assist with event coordination in relation to speakers and partners, including venue logistics and travel arrangements
• Support budget tracking and invoice processing for speakers and partners
• Research and recommend new tools or processes to improve efficiency

Preferred Qualifications

• Familiarity with virtual event platforms and experience managing events remotely
• Experience with SaaS companies is a plus
• Knowledge of budget tracking for event logistics and financial oversight

Benefits

• Work remotely from home
• Collaborate with a global team of professionals
• Work USA coast-to-coast hours: PST-EST (40 hours per week)
• Opportunity to gain valuable experience in event management in the fast-growing SaaS space
• Join a dynamic, remote-first culture that values your contributions and supports your growth