Administrative Assistant IV

Summary

Join Affirm, a company reinventing credit, as a detail-oriented Administrative Assistant supporting senior leaders in Client Success and Revenue Operations & Analytics. You will manage calendars, plan travel, coordinate meetings and events, and collaborate with the Executive Support Team. This role requires strong organizational skills, proficiency in Google Suite and Microsoft Office, and the ability to work independently and across teams. Affirm offers a competitive compensation package including a comprehensive benefits plan, equity rewards, and stipends. The position is primarily remote, with occasional travel required. Affirm is a remote-first company, committed to providing a supportive and inclusive work environment.

Requirements

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Zoom, and expense management and travel management softwares
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
• Ability to travel 2-4 times a year for team and company meetings and events

Responsibilities

• Provide high-level administrative support to two senior leaders, ensuring their time is optimized and all needs are met with precision
• Expert calendar management, efficiently scheduling meetings, and proactively preventing or resolving conflicts
• Preparing for meetings by creating calendar events, drafting agendas, developing slide decks, and communicating with attendees to ensure alignment before meetings
• Attending select meetings to capture key action items, following up with attendees to ensure timely completion of tasks
• Coordinating events such as team-building activities, partner meetings, and on-site/off-site sessions, ensuring seamless execution of all logistics
• Collaborating closely with the Executive Support team to coordinate across the wider Affirm organization
• Handling additional administrative tasks, including submitting expense reports, managing travel, and preparing documents and presentations using Google Suite and Microsoft Office, while also leading ad-hoc special projects
• Assisting with financial tasks such as managing invoices and purchase orders, partnering with leadership and finance teams to monitor and analyze departmental budgets and expenses

Benefits

• 100% subsidized medical coverage, dental and vision for you and your dependents
• Monthly stipends for health, wellness and tech spending
• Equity rewards
• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount