Administrative Coordinator

Summary

Join ExtraHop's team as an Administrative Coordinator, supporting the Executive Assistant team in a fast-paced environment. You will handle various administrative and operational tasks, ensuring smooth internal processes. Responsibilities include calendar management, travel coordination, expense processing, meeting preparation, and event organization. This role requires 1–3 years of administrative experience, excellent organizational and communication skills, and proficiency in Google Workspace. The ideal candidate is detail-oriented, proactive, a team player, and comfortable working in a dynamic setting. ExtraHop offers a competitive salary, bonus, and benefits package, including health, dental, vision, flexible PTO, and more.

Requirements

• 1–3 years of experience in an administrative, office, or coordinator role; tech or startup environment a plus
• Excellent organizational and time management skills , with the ability to juggle multiple priorities and meet deadlines
• Clear and professional communication skills , both written and verbal
• Detail-oriented with a high level of accuracy and follow-through
• Proactive and self-directed , with a willingness to take initiative and support wherever needed
• Team player with a positive attitude and collaborative approach
• Collaboration and teamwork – Works closely with recruiters, HRBPs, and leadership to support HR initiatives and work cooperatively with others within the organization and other cross-functional stakeholders
• Discreet and professional , with the ability to handle confidential and sensitive information appropriately
• Flexible and adaptable , comfortable working in a fast-paced and evolving environment
• Technically proficient in Google Workspace (Docs, Sheets, Calendar, Gmail); familiarity with tools like Concur, Expensify, and Zoom is a plus
• Reliable and dependable , with a strong sense of accountability and consistency in delivering high-quality work

Responsibilities

• Support Executive Assistants with various day-to-day tasks, including but not limited to, calendar management, travel coordination, and expense processing
• Assist in preparing meeting materials, agendas, and follow-ups as needed
• Help organize internal meetings, executive briefings, and department events (including logistics like food, supplies, space setup, and cleanup)
• Monitor shared inboxes, update documents and trackers, and assist with document formatting and distribution
• Maintain shared calendars and scheduling tools to ensure visibility into executive availability and team activities
• Support special projects and internal initiatives as assigned by the EA team

Benefits

• Health, Dental, and Vision Benefits
• Flexible PTO, Sick Time Prorated Based on Date of Hire, and All Federal Holidays (US Only) + 3 Days of Paid Volunteer Time
• Non-Commissioned Positions may be eligible to participate in the Annual Discretionary Bonus Plan
• FSA and Dependent Care Accounts + EAP, where applicable
• Educational Reimbursement
• 401k with Employer Match or Pension where applicable
• Pet Insurance (US Only)
• Parental Leave (US Only)
• Hybrid and Remote Work Model