HR Operations & Administration Coordinator

Summary

Join iHorizons as an HR Administrator and play a vital role in managing employee life cycle processes, from onboarding to offboarding. You will administer and monitor the new hire probation process, facilitate smooth employee separations, and process diverse payroll transactions. Accurate record-keeping, leave management, and ensuring compliance with company policies and legal requirements are key responsibilities. Collaboration with the finance department for accurate payroll processing and support in purchase order management are also expected. This role requires maintaining accurate employee records and ensuring data confidentiality. The ideal candidate will contribute to a seamless employee experience and efficient data management within the organization.

Requirements

• Bachelor’s degree, highly desirable in HR-related studies
• Minimum 3 years of relevant experience in HR Operations with a focus on payroll, and HR administration
• Excellent skills in Microsoft Office suite
• Proficient in Excel functions
• Comfortable working with numbers and maintaining data accuracy
• Prior experience in employee services related HR roles

Responsibilities

• Serve as a point of contact for general employee services including onboarding, exits, leave management, and documentation
• Administer and track probation evaluations, contract confirmations, and end-of-service processes
• Ensure compliance with company policies and legal requirements
• Coordinate exit interviews and handle the necessary paperwork
• Assist in processing payroll transactions, such as salary adjustments, bonuses, and deductions
• Collaborate with the finance department to ensure accurate and timely payroll processing
• Support the procurement process by creating and managing purchase orders
• Request and receive invoices from vendors and ensure timely delivery of services
• Assist in the preparation and maintenance of provision sheets, detailing employee benefits and entitlements
• Ensure timely and accurate recording of Service Level Agreement (SLA) data and collaborate with relevant teams to gather necessary information for SLA reporting
• Update employee data in the HR system while ensuring confidentiality
• Ensure the master data accuracy and confidentiality in accordance with data protection regulations
• Collect and organize relevant HR documents, including employee contracts, performance appraisals, and training records
• Maintain a systematic filing system to ensure easy retrieval of documents when needed
• Prepare official letters and correspondence, including employment verification, promotion, and disciplinary letters
• Maintain accurate records of employee attendance and report issues to management
• Manage and track employee leave requests, including vacation, sick leave, and other types of absences

Preferred Qualifications

Experience with Microsoft Teams will be an added advantage