AI, Ops & CEO Leverage Partner

Summary

Join our team as a high-performance Executive Assistant to support the CEO across multiple fast-growing SaaS ventures. This role goes beyond traditional EA duties; you will be at the heart of AI experimentation, customer research, internal organization, and external communications. Your main objective is to ensure the CEO remains focused and efficient by leveraging your judgment, speed, and AI tools. You will manage the CEO's calendar and inbox, conduct AI-powered research, coordinate customer outreach, and support various operational tasks. Success in this role means the CEO's time is optimized, tasks are completed efficiently, and AI tools are effectively utilized.

Requirements

• 3+ years supporting senior executives (remote or U.S.-based ideal)
• Strong written English and professional communication skills
• Fluent with productivity tools (Notion, Jira, Salesforce, Google Workspace, etc.)
• Comfortable with AI tools and eager to experiment and optimize
• Familiar with CRM tools like Salesforce (report-level access)
• Highly self-directed, discreet, organized, and fast-moving

Responsibilities

• Manage calendar proactively with clear priorities
• Process and filter CEO inbox daily — draft replies, flag critical issues, clear distractions
• Write, edit, and polish internal and external messages with CEO’s voice in mind
• Use ChatGPT, Notion AI, Perplexity, or similar tools to: Research people, companies, topics
• Create executive summaries and smart briefs
• Generate content outlines, posts, or talking points
• Help build reusable AI prompts and lightweight playbooks
• Help build decks, talking point outlines, or internal updates
• Track delegated tasks and follow-ups via Notion, Salesforce, Jira or other task boards
• Maintain clean checklists, templates, or documentation to support recurring CEO workflows
• Manage outreach to customers, partners, or target users for interviews
• Schedule calls, track completion, send follow-ups
• Help summarize insights or tag recordings
• Support lightweight testing using tools like UserTesting
• Build and maintain basic Salesforce reports and dashboards
• Extract data for CEO prep, reviews, or presentations
• Verify that reports are accurate, clear, and current
• Schedule and coordinate podcasts, speaking slots, and media moments
• Draft LinkedIn posts or email announcements
• Organize prep materials and bios for external appearances

Benefits

• Competitive pay and regular reviews
• Remote-first with flexible scheduling
• Access to premium tools and platforms (AI, automation, design)
• Learning budget + optional certifications