Assistant Project Manager

Summary

Join the TAIT team as an Assistant Project Manager and support multisite projects by coordinating vendors, tracking deliverables, and managing budgets. You will ensure project efficiency, quality, and timely completion while maintaining clear communication with stakeholders. Ideal candidates are proactive problem solvers with strong organizational skills and experience in mechanical or construction-related projects. Responsibilities include project coordination, issue tracking, and assisting with closeouts. TAIT offers a comprehensive compensation and benefits program, including flexible work schedule options, various health insurance plans, retirement benefits, paid time off, and opportunities for professional development. Join a company recognized as a Top Workplace and make a genuine impact in serving our communities.

Requirements

• Minimum 1 year of experience in project coordination or project management
• Minimum 1 year of experience with petroleum storage tanks, pumps, piping systems and tank monitors
• Basic knowledge of mechanical systems and construction projects
• Prior administrative support experience handling diverse office tasks
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Experience working with multiple levels of staff and external clients
• Experience in the Petroleum Equipment or Construction Industry
• Completion of background check, MVR and physical/drug screening
• Primarily office-based; must be able to sit and stand for extended periods
• Occasionally required to lift and carry up to 25 lbs. unassisted
• Ability to move between office locations as needed for project coordination

Responsibilities

• Assist in preparing and managing project budgets in collaboration with the Project Manager
• Monitor and control project costs to ensure they remain within budget parameters
• Support cost tracking efforts and financial reporting for assigned projects
• Develop and maintain project schedules to ensure timely execution of project milestones
• Coordinate and communicate with vendors, contractors, and internal teams to align project timelines and deliverables
• Track vendor performance, ensuring all work meets required quality standards and deadlines
• Assist in procurement and scheduling of materials, services, and labor for projects
• Oversee the daily activities of the project team, ensuring smooth workflow and adherence to project requirements
• Conduct progress tracking and maintain project documentation, including reports, meeting minutes, and issue logs
• Work closely with field personnel to resolve onsite challenges and maintain project momentum
• Ensure compliance with safety standards, company policies, and regulatory requirements
• Serve as a liaison between internal teams, vendors, and clients to ensure clear and consistent communication
• Prepare and present project status reports to stakeholders, identifying potential risks and mitigation strategies
• Document and escalate project issues, delays, and changes as necessary
• Coordinate project closeout activities, including final inspections, documentation, and vendor compliance
• Track and resolve punch list items to ensure successful project completion
• Maintain accurate records of project details, approvals, and completion reports

Preferred Qualifications

• Strong professional written and verbal communication skills
• Ability to manage multiple priorities, work under strict deadlines, and maintain professionalism
• Self-motivated, detail-oriented, and process-driven with strong problem-solving skills
• Ability to organize workload, set priorities, and follow through with minimal supervision
• Capable of managing projects effectively while ensuring compliance with deadlines, policies, and procedures

Benefits

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development
• Corporate Lodging Program (CLC)