Remote Associate Estate Manager

Summary

Join the Estate Management Team at Peak Projects as an Assistant Estate Manager and contribute to the success of our high-performing estate management team. As a valued member of Peak's core offerings, you will provide crucial support in overseeing and maintaining the operations of private estates or multiple properties.

Requirements

• Previous experience in estate management, property management, or a related field
• Strong organizational skills and ability to handle multiple tasks, prioritize effectively, and meet deadlines. Attention to detail is crucial for ensuring high quality property management
• Excellent verbal and written communication skills to interact with a variety of stakeholders, including staff, vendors, tenants, and guests
• Ability to lead and provide guidance, mentorship, and supervision to domestic staff members and vendors. Experience in managing a team is a plus
• Strong analytical and problem solving skills to address operational challenges and find effective solutions
• Ability to maintain confidentiality and exhibit professionalism and ethical behavior in handling sensitive information and dealing with high-profile individuals
• Willingness to adapt to changing situations, work extended hours as needed, and be available for occasional weekend and evening work during events or emergencies

Responsibilities

• Assist the Principal in overseeing the day to day operations of the estate, including coordinating repairs and maintenance, scheduling property inspections, and ensuring the property is kept in pristine condition
• Manage relationships with external vendors and contractors, including landscapers, maintenance personnel, and security providers. Coordinate their schedules, supervise their work, and ensure timely completion of projects
• Assist with budget planning and management, including tracking expenses, reviewing invoices, and preparing financial reports. Work closely with the Principal to ensure financial objectives are being met
• Assist in the planning and executing of events held at the estate, including coordinating with caterers, event planners, and other service providers. Ensure all necessary arrangements are made for successful events
• Oversee the scheduling and supervision of domestic staff, such as housekeepers, gardeners, and security personnel. Provide guidance, training, and support to maintain high standards of performance
• Handle various administrative tasks, such as maintaining records, managing correspondence, and organizing schedules for Principal and other staff members. Maintain confidential files and ensure proper documentation
• Create and maintain the house manual utilizing property management software. Upkeep all vendor state licenses and certificates of insurance

Benefits

Opportunity to engage with our team and learn more about our company culture