Associate - Facilities & Administration

Summary

Join Ocrolus, a leading AI-powered fintech company, as an Associate - Facilities & Administration. You will manage and coordinate administrative tasks to ensure smooth office operations. Responsibilities include overseeing office facilities, managing correspondence, scheduling meetings, maintaining records, and assisting with events. The ideal candidate possesses a Bachelor's degree in a related field and 1-3 years of relevant experience. Strong organizational skills, proficiency in MS Office Suite, and excellent communication are essential. Ocrolus offers a remote-first work environment and a culture grounded in empathy, curiosity, humility, and ownership.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Strong organizational and multitasking abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Attention to detail and problem-solving capabilities
• Ability to work independently and as part of a team

Responsibilities

• Oversee the maintenance and organization of office facilities, supplies, and equipment
• Ensure a clean, safe, and professional office environment
• Coordinate office repairs and liaise with vendors or service providers
• Schedule and coordinate meetings, appointments, and travel arrangements
• Manage correspondence, including emails, phone calls, and physical mail
• Prepare reports, presentations, and other documents as required
• Maintain and update administrative records, databases, and filing systems
• Ensure proper documentation and compliance with company policies
• Assist in organizing company events, meetings, and workshops
• Handle logistics for training sessions or employee engagement activities
• Monitor and manage inventory of office supplies and reorder as necessary
• Liaise with suppliers to negotiate contracts and maintain relationships
• Ensure adherence to company policies, procedures, and standards
• Assist with audits and compliance-related documentation
• Provide administrative support to various departments as required
• Coordinate with internal teams for smooth workflow

Preferred Qualifications

• 1-3 years of administrative or office management experience preferred
• Proactive and resourceful in handling tasks
• Professional demeanor and confidentiality
• Ability to manage time effectively and prioritize tasks

Benefits

Remote-first company