Remote Back Office Administrator

Summary

Join our team as a proactive and highly organized Back Office Administrator to support a busy real estate professional. The ideal candidate will be tech-savvy, detail-oriented, and able to assist with administrative tasks such as managing schedules, preparing documents, following up with clients, updating the CRM, and uploading property listings.

Requirements

• Proven experience as a Virtual Assistant or Real Estate Assistant in the real estate industry
• Tech-savvy with the ability to quickly learn new tools and platforms
• Experience using CRM systems
• Proficiency in Google Suite (Docs, Sheets, Calendar, Drive)
• Highly organized and able to manage multiple tasks and priorities simultaneously
• Strong communication skills, both verbal and written
• Ability to attend and assist in client calls professionally
• Detail-oriented with strong follow-through on tasks
• Self-starter who can work independently in a remote setting

Responsibilities

• Keep the real estate agent on track by pushing him to complete tasks and reminding him of upcoming meetings and appointments
• Prepare, organize, and manage documents and paperwork related to real estate transactions (contracts, agreements, disclosures, etc.)
• Communicate with clients to follow up on inquiries, provide updates on transactions, and assist with any questions
• Update and maintain the CRM system with client details, transaction progress, and any other relevant information
• Upload property listings to real estate platforms, ensuring all information and photos are accurate and up to date
• Attend and participate in client calls when necessary, ensuring all follow-up actions are completed
• Schedule and coordinate meetings, calls, and appointments, ensuring no scheduling conflicts
• Assist with general administrative duties such as email management, data entry, and file organization

Benefits

• Salary: $900 - $1100
• Schedule: CST