Benefits Specialist

Summary

Join Panorama Education as a Benefits Specialist Contractor for a 6-month parental leave coverage. You will manage employee benefits programs, payroll reporting, and leave administration for approximately 300 US employees. Responsibilities include overseeing health, dental, vision, 401k, life insurance, and wellness initiatives; managing leave of absences and accommodations; ensuring compliance with federal, state, and local regulations; and acting as a secondary payroll auditor. The ideal candidate possesses strong benefits administration experience, proficiency with HR/payroll systems (ADP and Fidelity), and excellent attention to detail. This fully remote contract position offers a competitive salary and benefits package.

Requirements

• Proven experience in benefits administration and payroll reporting
• Familiarity with ADP and Fidelity is a must
• Strong attention to detail, excellent communication, and the ability to manage multiple deadlines
• Experience in coordinating parental leave and working with state-specific benefits reporting

Responsibilities

• Oversee the administration and manage full end-to-end lifecycle employee benefits programs for ~300 U.S. employees, including health, dental, vision, 401k, life insurance, and wellness initiatives
• Administer and maintain employee benefits records in ADP; Process new hire and qualifying event transactions, own benefit vendor file feeds/integrations, audit and regularly troubleshoot errors and consistently work to improve experience for employees
• Manage full end-to-end ownership of leave of absences, accommodations, life, and disability policies in partnership with benefits broker and leave administrator (The Standard)
• Partner with benefits consultants to manage all federal, state, and local compliance, filings, reports, and audits related to the administration of employee benefit programs
• Administer and manage the Company’s 401k program (Fidelity)
• Assist in international benefits and leave administration via the Company’s Employer of Record vendor
• Manage COBRA benefits administration and third-party vendor relationships
• Manage coordination with Payroll for benefit and leave transactions affecting employee wages and taxes
• Act as the secondary payroll auditor by reviewing the bi-monthly payroll register and payroll tracker to ensure accurate pay before the payroll manager approves payroll
• Prepare and manage monthly benefit reporting (e.g. state paid family leaves, headcount and payroll details) for select benefit vendors
• Notify relevant departments about employees on leave and update benefits expense reports, including bill totals for medical, dental, and vision
• Conduct 401K deferral audits to ensure accuracy of ADP payroll, with Fidelity; adjust deferrals in ADP as required
• Act as the liaison between management and the benefits broker to support the annual benefits renewal ahead of open enrollment
• Develop and implement monthly benefit audit processes to ensure accurate billing & payment of all benefits
• Manage the People Team inbox and distribute requests accordingly across the team
• Provide communication, education, direction, and assistance to employees
• Manage the administration of the Company’s Leave of Absence program
• Manage parental leave process end-to-end including pre-leave coordination, document management, coordination with managers or return to work, and calculation of pay while on leave ensuring proper offsets for any state-paid leaves or other benefits
• Manage company leave tracker to ensure accuracy of leave start and end dates
• Coordinate the distribution of gifts for new parents
• Support and coordinate the review of ADA accommodations
• Manage life event enrollments, employment verifications, and other benefits-related tasks as needed

Benefits

• Fully remote work environment
• Health, dental, vision, 401k, life insurance, and wellness initiatives
• Annual bonus or commission awards
• Equity awards
• Region-specific health and welfare benefits