OutSta is hiring a
Bilingual Executive Assistant

Summary

Join our team as an experienced Executive Assistant to provide support with clerical tasks, ensuring all related corporate procedures are well-organized and performed on time.

Requirements

• Experience as a personal assistant or similar is preferred
• Profound experience with office management systems and procedures, as well as Real Estate knowledge (preferred)
• Outstanding MS Office knowledge and English proficiency
• Strong organizational and time management skills
• Strong verbal and written communication skills
• Confidentiality and discretion
• High School degree; PA diploma or certification will be a bonus

Responsibilities

• Help to establish contact between the executives and company employees/clients and manage information flow
• Manage information for internal and external communication including memos, emails, presentations, reports
• Supervise the performance of operations and administrative staff
• Help executives arrange their daily schedule, setting up meetings, travel, speaking engagements and ensuring they follow their agenda
• Receive and direct phone calls and distribute correspondence
• Manage office filing system
• Perform office management operations by keeping up with office supply inventory