Billing and Operations Specialist

Summary

Join Panoptyc, a rapidly growing, fully remote team revolutionizing loss prevention in retail, as a Billing and Operations Specialist. You will play a crucial role in ensuring accurate financial processing and operational support. Key responsibilities include overseeing invoicing, purchase orders, payroll, and monthly financial processes. You will streamline workflows, maintain performance tracking, and support finance-related tasks across teams. This position offers competitive compensation and full remote work flexibility. The ideal candidate will have proven experience in billing and finance operations, familiarity with relevant software, and strong organizational and communication skills. The role is full-time and requires availability during US business hours.

Requirements

• Proven experience in billing, finance operations, or a related administrative role
• Familiarity with invoicing systems, purchase order processes, and financial reconciliation
• Experience with tools like QuickBooks Online (QBO), Excel/Google Sheets, and expense tracking platforms
• Highly detail-oriented with excellent organizational skills
• Strong problem-solving abilities and a proactive mindset in addressing operational issues
• Strong communication skills and ability to work effectively in a remote environment
• Availability to work during US business hours

Responsibilities

• Process invoices, create and manage purchase orders (POs), and maintain accurate daily tracking sheets (e.g., AT, Stripe)
• Update weekly performance metrics and manage internal payroll records
• Oversee month-end activities, including recurring and special invoicing, location updates, and inventory tracking
• Support as needed with Amazon expense reports, credit memos, and preparing estimates and quotes
• Create and manage POs and payments within QuickBooks Online (QBO)
• Process inventory-related payments in coordination with finance and fulfillment teams
• Collaborate closely with the Invoicing and Fulfillment teams to ensure seamless and accurate financial operations
• Handle ad hoc operational support tasks as they arise in a fast-paced environment

Preferred Qualifications

• Experience with inventory management or e-commerce operational tools
• Background in retail, logistics, or fulfillment-based operations
• Previous work in a high-growth startup environment

Benefits

• Competitive compensation based on experience
• Full remote work flexibility with a dynamic, global team