Bookkeeper and Administrative Coordinator

Summary

Join Uptalent, a fast-growing people-first company, as a Bookkeeper and Administrative Coordinator! This part-time, remote position (10-20 hours/week) is perfect for organized individuals who enjoy working with numbers and providing excellent client and contractor support. Based in Latin America with availability during US Eastern Time, you will manage financial records, process payments, and provide administrative assistance. You'll track income and expenses, prepare invoices, reconcile accounts, and maintain client and contractor records. This role offers flexible hours, a supportive team, and opportunities for growth within a dynamic company.

Requirements

• Minimum 2 years of experience in bookkeeping, accounting, or administrative support
• Strong command of Google Sheets (basic formulas, filters, etc.)
• Familiar with tools like Slack, Stripe, Gmail, Excel
• Excellent written and spoken English
• Strong attention to detail, high accuracy, and excellent organizational skills
• Comfortable handling financial data with confidentiality and discretion
• Proactive, organized, and enjoys creating and improving processes
• Comfortable speaking with clients and contractors; willing to make follow-up calls
• Familiar with Grammarly or similar tools for clear and professional communication
• Based in Latin America and available at least 2 hours/day during Eastern Time
• Laptop or desktop computer with reliable internet
• Quiet working environment for calls and video meetings
• Familiarity with basic remote work tools and practices

Responsibilities

• Track income and expenses and categorize transactions in Google Sheets or accounting software
• Maintain accurate and up-to-date financial records
• Prepare and send client invoices and follow up on late payments if needed
• Process contractor payments using Wise, Payoneer, or other platforms
• Calculate credits, adjustments, and prorated payments as needed
• Set up and manage client subscriptions and billing in Stripe
• Reconcile accounts and generate basic financial reports for management
• Monitor overdue accounts and communicate with clients to clarify billing issues
• Assist with budgeting and tracking of vendor payments or project costs
• Collect and organize contractor documents
• Maintain accurate client and contractor records in spreadsheets and our CRM
• Welcome new contractors and ensure their payment accounts are ready before first payment
• Support offboarding by confirming final payments and communicating transitions clearly
• Help organize monthly reporting and keep digital filing systems (receipts, invoices, etc.) up to date

Preferred Qualifications

• Experience with QuickBooks, Xero, or similar tools
• Experience working with US-based companies
• A people-oriented personality who enjoys solving problems and making systems better
• Someone who wants to grow with Uptalent and increase their responsibilities over time

Benefits

• Flexible hours and remote work from anywhere in Latin America
• A friendly and supportive team that values your contributions
• The opportunity to work closely with professionals across Latin America and the US
• A role where your work directly impacts business operations
• Opportunities for growth and expanded responsibilities