Recruitment Assistant

Summary

Join our team as a proactive and highly organized Recruitment Assistant supporting a Founder and CEO in the consultancy industry. This remote LATAM-based role requires 3+ years of experience as a Recruitment Executive Assistant or in a similar role. You will streamline operations, improve efficiency, and ensure smooth day-to-day management. Key responsibilities include managing communications, scheduling, CRM data entry, and administrative tasks. Proficiency in tools like LinkedIn Recruiter, Outlook, and PowerPoint is essential. The ideal candidate is highly independent, detail-oriented, and possesses strong organizational skills. This full-time position offers competitive salary, benefits, and professional development opportunities.

Requirements

• 3+ years of experience as a Recruitment Executive Assistant , Administrative Coordinator, or in a similar role
• Strong experience in phone and email management, calendar coordination, and CRM data entry
• Proficient in Linkedin Recruiter, Outlook, Fetcher (prefered)or similar CRM and project management tools
• Proficient in PowerPoint , including presentations, and spreadsheet management
• Excellent written and verbal communication skills, including tracking candidates, scheduling interviews, and managing multiple projects simultaneously
• Ability to take initiative, solve problems independently, and implement efficient workflows
• Strong organizational and time management skills
• Familiarity with basic bookkeeping and reporting
• Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset

Responsibilities

• Handle incoming calls, ensure timely responses, and manage call logs
• There is a need for consistent data entry to ensure that all relevant contacts and leads are updated in the CRM. This includes transferring information from spreadsheets to the database and maintaining accurate records
• EA with a background in sales support or customer relationship management. To understand the sales process and be able to assist in managing leads, follow-ups and reporting
• Organize and schedule meetings and keep the executive and team informed of upcoming appointments
• Familiarity with various software tools, including CRM systems, AI Recruitment (such as Fetcher), and communication platforms (like email and video conferencing tools), is essential. The EA should also be comfortable using Notion for documentation and SOPs
• Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages (google g-mail, G-drive)
• The EA should be flexible and willing to adapt to changing priorities and tasks. They should be comfortable working in a dynamic environment and adjusting their approach as needed
• Assist with document organization, mail management, and basic reporting
• Able to handle expense reports and able to remind and help coordinate content and distribution
• Help establish efficient workflows and implement best practices for managing executive responsibilities

Preferred Qualifications

International experience

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months