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Bookkeeper Executive Assistant

Summary

The job is for a Full-Time Bookkeeper/Executive Assistant working remotely in the US Pacific Time zone. Responsibilities include maintaining accurate financial records, managing various aspects of bookkeeping, coordinating with external accountants, managing executive calendars, organizing tasks, preparing and editing correspondence, and handling confidential information.

Requirements

• Strong financial acumen
• Excellent administrative skills
• Ability to manage multiple tasks efficiently

Responsibilities

• Maintain accurate financial records
• Manage all aspects of bookkeeping including accounts payable and receivable, payroll, and general ledger entries
• Reconcile bank statements and manage financial transactions
• Prepare monthly, quarterly, and annual financial reports
• Assist with budget preparation and forecasting
• Ensure compliance with financial policies and procedures
• Coordinate with external accountants for audits and tax filings
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Organize and prioritize tasks to ensure timely completion of projects and deadlines
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential information with discretion and integrity