Business Operations Analyst

Summary

Join TARA Mind as a Business Operations Analyst and manage diverse strategic and operational functions across finance, product, marketing, implementation, and team coordination. You will serve as a central point of contact for cross-functional teams, ensuring smooth execution of key business processes. This role requires strong organizational skills, adaptability, and proficiency in managing multiple projects in a fast-paced environment. The position is initially a 1099 contract with the goal of converting to a W2 employee. Compensation is $9,000-$11,000/month. TARA Mind is a Public Benefit Corporation building a premium network of mental healthcare professionals offering psychedelic-assisted therapy.

Requirements

• Strong experience in business operations, project management, or similar roles, with a focus on cross-functional coordination
• Strong proficiency in tools such as JIRA (ninja-level expertise preferred), Hubspot, Zoom, and other enterprise software
• Highly organized and capable of managing multiple high-priority tasks simultaneously
• Proven ability to work effectively in a fast-paced, dynamic environment and adapt to changing priorities
• Must be able to work East Coast hours and have flexibility to work when needed

Responsibilities

• Own and maintain the product roadmap for the week, month, and quarter
• Track the status of current product features under development
• Manage the intake process for adding new features to the product roadmap
• Maintain and manage the Sync Matrix, ensuring smooth cross-functional task management and follow-up
• Facilitate weekly team stand-ups and calls
• Organize and maintain TARA Minds' filing system in the Drive
• Coordinate RFPs and bids from customers, ensuring smooth cross-departmental collaboration
• Assist in the identification and scaling of best practices for sales operations
• Serve as the project manager for the implementation of new companies, scheduling next steps, and overseeing contract/execution processes via DocuSign
• Support enterprise-wide coordination (TARA, Red Cell Partners, etc.) across departments and teams
• Manage expense reports and coordinate with our Venture Capital firm, Red Cell Partners (RCP) for approval
• Distribute quarterly financials to investors and complete Satori/Investor Quarterly Questionnaire
• Schedule and coordinate Board of Directors (BoD) meetings with members and manage logistics in collaboration with Red Cell Partners
• Process invoices and manage Bill.com transactions
• Oversee Amex transactions in coordination with Red Cell Partners
• Manage insurance policies and renewals
• Handle travel and registration logistics for conferences and webinars
• Oversee enterprise webinar logistics (Zoom links, registration pages)
• Maintain an up-to-date folder of current decks and one-pagers
• Follow up with employer interest form submissions

Preferred Qualifications

Experience in product and clinical operations, with a good understanding of TARA’s product and services

Benefits

$9,000-$11,000/month