Company Secretary - Legal Entity Management

Summary

Join Factor, a leader in AI-integrated legal services, as their enthusiastic and experienced Company Secretary. This permanent, full-time position within the Legal Entity Management team offers support to a Tier 1 Investment Banking client, involving Board and Committee governance. You will be integral to the client’s Board and Committee governance function, with direct access to the client’s senior management. The role demands passion for corporate governance, continuous improvement, and collaboration in a fast-paced environment. It provides exposure to diverse governance activities and autonomy to manage workload and enhance procedures. The ideal candidate will lead by example, interacting with Board directors and senior executives, and build relationships with senior stakeholders.

Requirements

• Undergraduate degree
• Qualified chartered secretary or equivalent professional qualification in Law
• 2 - 3 years company secretarial or Compliance/Regulatory experience, ideally within a banking or regulated financial services environment
• Knowledge of UK, European and US regulatory environment
• Regular client-facing experience
• Strong minute taking skills
• Good commercial awareness, working directly with business managers
• Strong written and verbal communication and presentation skills
• Strong working knowledge of Microsoft Office, particularly Excel
• Legally eligible to work in the United Kingdom

Responsibilities

• Provide high-quality company secretarial and governance support to the client’s boards and other executive level committees as required, ensuring meetings are effectively organised and minuted, papers are distributed in a timely manner and action items monitored to completion
• Promote and drive consistent standards of legal entity governance and oversight in accordance with internal client models and standards; provide directors, senior management and legal entities with support and training across corporate governance matters, including in relation to relevant laws and regulations, governance practices and legal entity management; and assisting as appropriate with local, regional and global regulatory and governance projects
• Maintain corporate records and certifications; support on the application of corporate procedures and record retention as relates to governance matters and internal procedures; oversight of Diligent Entities (formerly Blueprint) to ensure data is maintained by all users to facilitate regulatory reporting; creation and maintenance of investment structure charts for company secretarial and regulatory support; regular legal entity reporting and analysis to senior management on entity population
• Assist with company secretarial input for Know Your Customer (“KYC”), Anti-Money Laundering (“AML”), internal and external audit and regulatory information requests, ensuring timely responses thereto

Preferred Qualifications

• Familiarity with entity management software, such as Diligent Entities
• Familiarity with board management software / portals (e.g. BoardVantage / Diligent Boards)
• Experience of senior level stakeholder engagement and management, including independent non-executive directors, ideally gained within financial services
• Exposure to Pan-European investment structures