Construction Project Specialist

Summary

Join EquipmentShare as a Construction Project Specialist and contribute to transforming the construction industry. This fully remote role, based in Columbia, MO, involves managing the administrative, logistical, and coordination aspects of construction projects nationwide. You will serve as the primary point of contact for a portfolio of projects, liaising with internal and external stakeholders. Responsibilities include managing documentation, coordinating project activities, tracking project costs, and ensuring projects adhere to budget and schedule. The ideal candidate possesses excellent organizational and communication skills, a strong understanding of construction processes, and experience in construction administration. This position offers competitive compensation and a comprehensive benefits package.

Requirements

• Must be able to work in a fast-paced environment and manage multiple projects simultaneously with various priorities and deadlines
• Strong knowledge of typical Construction Administration involvement, acting on behalf of the Owner and Design Team - including RFIs, Submittals, Shop Drawings, Pay Applications, Inspections, Punch Lists, Close-out, Construction Contracts (AIA), etc
• Bold adherence to the Design Standards as identified by the Design Team. Hold the parties in the field - both internal and external - to the comprehensive information and direction as identified by the contract documents and specifications
• Exceptional negotiation and communication skills, with the ability to effectively represent the company in OAC meetings and with GCs, sub-contractors, vendors, manufacturers, suppliers, AHJs, and the like
• Able to work with a high degree of independence and be able to take the lead on initiatives with limited supervision is a must
• Experience with new construction and renovation projects
• Experience working in commercial, warehouse, and industrial construction projects
• Familiarity with real estate documents, construction-related drawings, and contracts is a must
• Detail-oriented with excellent problem-solving and organizational skills
• Demonstrated verbal, written and time management skills
• Proficiency in the following software: Bluebeam Google Apps and/or Microsoft Office Suite Procore Construction Management Software
• Must be able to sit for prolonged periods at a desk and work on a computer
• Traveling up to 10% to periodically visit our corporate office in Columbia, MO., will be required

Responsibilities

• Ensure Corporate & Branch facilities uphold the EquipmentShare standards
• Execute multiple projects under various deadlines
• Serve as primary point of contact, both in house, and out of house, for full portfolio of EquipmentShare projects as liaison for Architecture and Engineering Departments and report to Director and members of the team to ensure full and comprehensive status of each project
• Read, interpret, and explain complex technical documents to peers, leaders, and entities involved in the Construction of our projects
• Work with outside consultants (Architecture, Structural, MEP, Civil) in the form of client representation or liaison role and communicate, fully, requests, additions, alterations, changes that occur during the construction process
• Monitor project progress and handle any issues that arise - as it pertains to the Architectural and Engineering scope of work
• Manage documentation such as contracts, purchase orders, pay apps, permits, RFIs, submittals, shop drawings, and change orders among other ancillary requirements that are typical for project tracking and goals
• Organize and participate in project meetings, taking notes and distributing minutes
• Coordinate project activities, resources, documentation, and information between internal teams and external stakeholders
• Transcribe and distribute project documents and correspondence such as the contracts, meeting minutes, purchase orders, pay apps and various ancillary exhibits, and create and maintain paper and electronic project files according to company and professional guidelines
• Maintain and track project information in dedicated software
• Read the prime contract and ensure all reporting obligations and deliverables are
• Prepare and/or review closeout documents
• Perform other related duties as assigned
• Work with project team and manager(s) as directed to achieve departmental objectives
• Assist the CPM in the preparation of project proposals, schedules, and budgets as needed
• Track project costs and expenditures to help ensure financial targets are met as needed
• Support the site teams as needed with logistics coordination, material deliveries, and subcontractor scheduling - mainly as it pertains to design related vendors

Preferred Qualifications

• A Bachelor's degree in Construction Management, Architecture, Engineering or a related field is preferred
• Comparable experience in related fields will be considered
• Must have experience with QA / QC experience as well as extensive Construction Administration - at least 8 years experience in Construction / Design preferred, at least 5 years in Construction Administration

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities