Executive Business Partner

Summary

Join ghSMART, a leading leadership advisory firm, as an Executive Business Partner and play a critical role supporting senior leaders. You will be responsible for complex project management, client communication, business development support, calendar management, travel arrangements, and expense reporting. This is a fully remote position requiring a dedicated home office workspace. The ideal candidate will possess at least four years of executive support experience, a bachelor's degree (preferred), and strong proficiency in Microsoft Office Suite and other relevant software. The firm offers a unique opportunity to work with top-tier clients, contribute to meaningful work, and enjoy a flexible, remote work environment. ghSMART is an employee-owned company that values its employees and fosters a positive and inclusive work culture.

Requirements

• Minimum of 4 years’ experience in an executive support role
• Work with all colleagues to identify, establish, and maintain a positive work environment and authentic culture which encourages diversity, inclusion, and belonging
• Have a high client service orientation: you are highly responsive with strong interpersonal and communication skills. You are incredibly organized, with superb attention to detail and a strong ability to execute
• Technically savvy: Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce
• Demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency, etc.)
• Handle multiple projects simultaneously and thrive in a fast-paced, deadline driven environment
• Proactive and self-motivated; you take initiative
• Act independently with very little supervision and great work ethic
• Handle sensitive information with the highest degree of integrity and confidentiality

Responsibilities

• Provide proactive project management. Coordinate with internal and external team members and make recommendations for meetings, project plan and timeline, team calls, data compilation, and survey administration
• Make recommendations for your consultant(s)with regard to their time management, prioritization, delegation, and organization
• Independently prepare correspondence, such as client contracts, client invoice requests, report templates, scheduling requests, and final client ready documents with impeccable attention to detail
• Partner with your consultant(s) to track key project milestones as well as progress against personal, team, and firm goals/targets
• Proactively manage complex meetings both internally and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach
• Manage frequent and detailed client invoice requests and expense reports; independently drive audit and reconciliation process to ensure proper reimbursement and client invoicing
• Assist with special projects and travel arrangements as needed

Preferred Qualifications

Bachelors’ degree preferred

Benefits

• Opportunity to become the best. Our clients are the best of the best, so we have to be too. You’ll learn and grow as part of a team of exceptional people, working in an environment of generosity and gratitude
• Freedom to choose. Our firm is different, you’ll have the freedom and flexibility to chart your own career path within a firm full of opportunities. Plus, there is zero commute time – our team all work from their home offices
• Do meaningful work. Our clients are leading world impact, and you will influence that daily
• Have your voice and talents recognized. We are a flat organization that values proactivity and ability over bureaucracy and tenure. All our decisions and actions are guided by our Values and Credo - to help leaders amplify their positive impact on the world
• Feel like an owner. ghSMART is 100% employee owned. All team members have the opportunity to buy our stock