Development Coordinator

Summary

Join Petfolk as a Development Coordinator and support our growth initiatives! This remote role focuses on project coordination, vendor management, procurement, and facilities support for new and existing locations. You will track project timelines and budgets, manage vendors, and ensure operational readiness. Success requires strong organizational, problem-solving, and communication skills. The ideal candidate has 1-3 years of experience in a fast-paced environment and proficiency in digital tools. Occasional travel may be required.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or related field (degree preferred, not required)
• 1-3 years in project coordination, procurement, facilities management, or operations in fast-paced environments
• Strong organizational, multitasking, and attention-to-detail skills
• Proficient in digital tools, including advanced Excel, Google Sheets, and AI applications
• Effective communicator and collaborator with cross-functional teams and external partners
• Familiarity with project and facilities management tools
• Reside in FL, GA, NC, NJ, NY, or SC

Responsibilities

• Support procurement of equipment, signage, graphics, and fixtures, ensuring quality and timely delivery
• Serve as vendor liaison, overseeing deliveries, resolving issues, reviewing invoices, and tracking payments
• Collect quotes, compare bids, and prepare reports to aid new and existing vendor negotiations
• Track project timelines, budgets, and milestones; provide updates to leadership
• Build tracking tools and dashboards for accurate project monitoring
• Collaborate with teams and partners to optimize workflows and address challenges
• Oversee utilities and mailbox setup for new/existing locations in line with project timelines
• Support facilities tickets, including maintenance, warranty claims, and post-launch concerns
• Facilitate tenant improvement allowance tracking, collection and warranty punch walks
• Monitor outstanding items after openings to ensure smooth transitions and compliance between development, facilities, and medical operations
• Conduct quality control to confirm new locations meet company standards
• Prepare reports, presentations, and documentation for stakeholders
• Coordinate meetings and maintain organized project files
• Use advanced Excel and Google Sheets to analyze and report project data
• Maintain detailed tracking sheets for budgets, vendor performance, and facilities tasks
• Provide actionable insights to support leadership decisions

Preferred Qualifications

• Familiarity with procurement processes, vendor management, and facilities support
• Experience in multi-site operations (e.g., healthcare, retail, or construction)

Benefits

• Remote role requiring reliable internet and collaborative virtual work skills
• Occasional travel (up to 10%) to headquarters or Petfolk locations for meetings and project assessments