Disbursements Manager

Summary

Join Medvantx as our Disbursements Manager and play a crucial role in managing the company's cash flow and vendor payments. You will oversee daily disbursement processes, ensuring accuracy, efficiency, and compliance with internal controls and accounting policies. Key responsibilities include invoice processing, payment reconciliation, and managing the accounts payable month-end close. This role requires a Bachelor's degree, 5+ years of relevant experience, and proficiency in accounting principles. Leadership experience and excellent communication skills are also essential. The ideal candidate will possess a CAPP certification and 5+ years of supervisory experience.

Requirements

• Elevated level of attention to detail is essential, and excellent organization skills
• Must be dependable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to manage multiple projects simultaneously in a deadline-driven environment effectively
• Excellent verbal, written communication, and people skills
• Ability to build and maintain relationships with employees, and vendors
• Ability to maintain confidential and meticulous records
• Ability to enter data accurately and good mathematical skills are essential
• Proficiency in accounting principles, bookkeeping, and practice required
• Must be able to learn other accounting software systems
• Bachelor’s degree required, business or accounting field preferred
• 5+ years’ of relevant work experience

Responsibilities

• Ensure invoices are accurate with appropriate documentation prior to entry and payment
• Perform invoice entry, calculate sales tax as needed, assign accurate general ledger data, and assign invoice approver
• Perform three-way match invoicing, compare the invoice to the purchase order and receipt for accuracy, and resolve discrepancies with internal and external parties
• Verify expense report and corporate credit card accuracy, confirm appropriate documentation provided, manager approval, and record general ledger entry. Evaluate purchases and confirm compliance with policy, address purchases out of compliance
• Prepare, review, and evaluate the weekly disbursement report by selecting invoices for payment according to terms and within the disbursement target goals, present recommendation to management
• Initiate and reconcile weekly payments through the third-party provider, and initiate credit card payments as needed
• Reconcile vendor statements and transactions to ensure accuracy of accounting records and general ledger accuracy
• Routinely review applicable accounting reports to identify trends, inefficiencies, and opportunities for improvements or cost-savings
• Manage accounts payable month-end close to align with overall Accounting Departments deliverables
• Design and implement process improvements and update policy and standard operating procedures
• Update and maintain vendors in NetSuite and Bill Spend & Expense by obtaining necessary documents to support invoice and payment entry, such as W-9, and bank details per the policy
• Participate in monthly close, as assigned and needed, including preparing journal entries, and reconciling accounts
• Manage voided payments, expired virtual card payments, and discrepancies between virtual cards issued and vendor cash application and reach resolution
• Manage the accurate annual processing of 1099s
• Maintain organized accounts payable documents and support records/files
• Other related duties as assigned

Preferred Qualifications

• Leadership experience with effective ability to participate and build a collaborative team
• 5+ years’ supervisory experience preferred
• Certified Accounts Payable Professional (CAPP) certification preferred