Equity Program Manager

Summary

Join Headway and help transform mental healthcare by administering its equity compensation program. You will manage the end-to-end execution of the equity program, partnering with various departments and external counsel. Responsibilities include architecting and executing equity administration in Carta, serving as the equity liaison for employees, and partnering cross-functionally to maintain compliance and produce regular reporting. The ideal candidate possesses 6+ years of hands-on equity administration experience at high-growth companies, expertise in Carta, and a BA/BS in a related field. Headway offers a competitive salary, equity package, comprehensive benefits, and a collaborative culture. The company is committed to diversity and inclusion and provides reasonable accommodations.

Requirements

• You have 6+ years of hands‑on equity administration experience at high‑growth or pre‑IPO companies, with deep expertise in Carta and primary equity vehicles (ISOs, RSAs, RSUs, ESPP)
• You’re a proactive, cross‑functional collaborator and clear communicator—adept at translating complex concepts into engaging, easy‑to‑understand materials. You’re passionate about leveraging cutting edge tools like AI and process automation, comfortable managing vendors and RFPs, and excited to build and scale a best‑in‑class equity function from the ground up
• You hold a BA/BS in Accounting, Finance, Business Administration (or related), and you’re well‑versed in GAAP, SEC reporting, tax withholding, and SOX compliance

Responsibilities

• Architect and execute full‑cycle equity administration in Carta—including grant setup and issuance, vesting/exercise management, terminations/forfeitures, SOX‑compliant preparer/reviewer controls, cap‑table updates, and board‑approval packages. Lead vendor RFPs, evaluate and implement new platforms, and manage ongoing vendor relationships
• Serve as the equity liaison for employees—design and deliver jargon‑free, enhanced communications, FAQs, and training; gather feedback to iterate materials; and ensure a seamless, employee‑facing experience
• Partner cross‑functionally with Total Rewards (program design and evolution, grant issuance, enablement initiatives), Finance (expense reporting, forfeiture rates), Legal (agreements, policies, board material prep), Tax (withholding, corporate tax reporting), Payroll, and external counsel to maintain compliance, streamline hand‑offs, and produce regular equity‑plan reporting for executives and the board

Preferred Qualifications

• Experience running an equity admin function and related change management through an IPO or other liquidity events
• Experience supporting system implementations and integrations

Benefits

• Competitive salary, equity package, and comprehensive benefits
• A collaborative, mission‑driven culture focused on wellbeing and impact
• Equity Compensation
• Medical, Dental, and Vision coverage
• HSA / FSA
• 401K
• Work-from-Home Stipend
• Therapy Reimbursement
• 16-week parental leave for eligible employees
• Carrot Fertility annual reimbursement and membership
• 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st
• Flexible PTO
• Employee Assistance Program (EAP)
• Training and professional development