Event Planner

Summary

Join the Linux Foundation Events team as a highly organized and results-driven Event Planner, supporting the production of global events for the CNCF community. You will plan, manage, and deliver B2B conferences and events in various formats (in-person, virtual, hybrid). Responsibilities include managing venue logistics, coordinating food and beverage, handling event logistics, creating timelines and documentation, collaborating with various stakeholders, supporting event material creation, providing customer support, and negotiating with vendors. The role requires experience in B2B event management, particularly in the tech or open-source space, with a strong understanding of complex venue logistics and technical conference needs. Domestic and international travel is required (up to 30% of the time). This remote position offers a competitive salary and benefits package.

Requirements

• 6+ years of B2B event management experience, ideally in the tech or open source space
• Deep experience managing complex venue logistics for events with 10K+ attendees and multiple simultaneous sessions
• Demonstrated understanding of AV, production, internet, and power needs for technical conferences in both hotel and convention center environments
• Knowledge of food and beverage planning at scale, including dietary and cultural sensitivities
• Extremely detail-oriented, organized, and deadline-driven
• Effective communicator—concise, clear, and collaborative
• Comfortable operating in a fast-paced environment with changing priorities and last-minute pivots
• Service-oriented with a helpful, humble, and team-first approach
• Strong project management skills with the ability to manage tasks independently while keeping stakeholders aligned
• High proficiency with Google Workspace, Slack, Zoom, and project/event management tools (e.g., Asana, Cvent)
• Confident working with digital event platforms and integrations (e.g., Accel Events, Hopin, Zoom, Vimeo, YouTube)
• Ability to work across time zones and collaborate with a global team and community
• A degree in events, marketing, communications, business, or a related field

Responsibilities

• Plan, manage, and successfully deliver B2B conferences and events—both independently and as part of a team—including in-person, virtual, and hybrid formats
• Lead planning and execution of all venue-related logistics, including room setup, AV placement, power drops, internet requirements, and on-site production equipment, collaborating with our production partners, for events up to 12,000+ attendees with 300+ speakers, 20+ breakout rooms and 300+ sponsors
• Coordinate all aspects of food and beverage, with an understanding of cultural and dietary considerations, regional cuisines, and volume-based planning for some events
• Handle event logistics such as: space planning, staging, staff schedules, attendee communications, branding/environmental design, and health/safety protocols for some events
• Create and maintain timelines, to-do lists, documentation, and planning processes for assigned events
• Collaborate closely with teammates, vendors, sponsors, speakers, and community members to ensure seamless delivery and no details overlooked
• Support creation and proofreading of event materials (e.g., website, signage, attendee/sponsor communications)
• Provide proactive and solution-oriented customer support to attendees and event participants
• Serve as a collaborative and trusted partner to vendors and internal teams; act as a skilled negotiator with a proven track record of staying on budget
• Travel domestically and internationally to support on-site execution, up to 30% of the time

Preferred Qualifications

• Experience with Open Source Software and communities
• Prior experience with Asana and/or Cvent is a plus
• Experience working in a fully remote environment
• Proficiency in a second language

Benefits

• Competitive salary
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to the IRS-defined limit per year)
• Travel around the world
• Work with a respected, high-performing team that works collaboratively and supports each other
• Work from home, forever!
• ���Focus Fridays’