Events Associate

Summary

Join Nava, a public benefit corporation, as an Events Associate and play a key role in supporting our expanded events program. You will plan and execute both in-person and virtual events, manage vendor relationships, and track event logistics. This position is crucial for scaling our efforts and amplifying our impact. The role requires proven experience in event planning, strong interpersonal skills, and attention to detail. You must be located in the DMV area and possess a Bachelor's degree in a related field or equivalent experience. Nava offers competitive benefits, including generous time off, a discretionary bonus, parental leave, and a comprehensive wellness program.

Requirements

• Two years proven experience as an Events Assistant or Events Coordinator working with in-person and virtual events
• Experience participating in site visits, anticipating needs, knowing when to ask questions or dig deeper
• Strong interpersonal skills
• Exceptional attention to detail and problem-solving skills
• Flexibility to work evenings and travel as required
• Must be in the DMV area
• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field and or relevant experience
• Effective communication/teamwork
• Problem solving
• Adaptability
• Must be legally authorized to work in the United States and meet any other requirements for government contracts for which they are hired
• Candidates offered a job at Nava must have work authorization that does not require visa sponsorship, either currently or in the future. Please be aware that most of our positions require U.S. citizenship or a green card
• May be subject to a government security investigation and must meet eligibility requirements for access to classified information or applicants who are eligible for security clearances

Responsibilities

• Plan small to medium size in-person and virtual events including presentations, networking events, dinners, and receptions
• Research and recommend venues and vendors needed for the event
• Draft and maintain event webpage content/RSVP form and track RSVPs
• Complete and follow event plan details
• Support speaker needs, including logistics and coordination
• Track budgeted expenses
• Serve as the on-site contact (primarily in Washington, DC) to oversee event logistics
• Send thank you messages to attendees and speakers post-event
• Compile and complete post-event reports to evaluate success and identify areas for improvement
• Support Nava's participation in external events and conferences
• Setup planning files and Slack channels for internal communication and event coordination
• Communicate regularly with internal teams before, during, and after events to ensure alignment and readiness
• Register and prepare fellow Navanauts for event participation and success
• Prepare and coordinate outbound and inbound shipments
• Manage relationships with vendors including catering, AV, transportation, and event platforms (for virtual events)
• Negotiate and secure quotes for event products and services
• Track and maintain event supply inventory
• Coordinate outbound shipments of event materials and supplies to staff traveling for events
• Secure and manage virtual event platforms (e.g., Zoom, Teams, Google Meet, etc.)
• Assist with preparing and updating events calendars
• Support external events tracking throughout the year
• Help setup events and all staff meetings calendars, monitor progress, and keep calendars current

Benefits

• Competitive benefits: We prioritize your well-being, offering highly competitive medical, dental, and vision benefits
• Generous time off: Enjoy 20 days of accrued PTO, 12 paid federal holidays, 5 prorated floating holidays, and unlimited sick leave
• Annual discretionary bonus: Paid annually to eligible employees. When Nava does well, you do well
• Parental leave: Receive 16 weeks of fully paid parental leave and weekly meal deliveries during your leave
• Employee wellness program: Access our comprehensive Employee Wellness Program
• Virtual doctor visits: Enjoy zero copay virtual doctor visits through UHC
• Fertility support: Benefit from fertility support and treatment options
• Sabbatical leave: We offer a sabbatical leave program
• 401k contributions: We match 4% of your salary in 401k contributions
• Flexible work arrangements: We offer flexible work arrangements to suit your needs
• Home office setup: Receive assistance with your home office setup and a monthly phone allowance
• Utilities reimbursement: Get a monthly partial reimbursement for utilities (where applicable)
• Learning and development: Access our comprehensive learning and development program
• Tuition and Professional development budget: Receive a prorated annual tuition and professional development budget and a LinkedIn Learning license
• Equity stock options: Benefit from equity stock options
• Employee referral program: Participate in our employee referral program
• Commuter benefits: Enjoy commuter benefits
• Insurance coverage: Receive short and long-term disability insurance, as well as life and accidental death insurance
• Inclusive culture: Join our diverse, inclusive, highly collaborative, and vibrant culture that supports remote work