Executive Administrative Assistant

Summary

Join Del Oro Consulting as an Executive Administrative Assistant, providing high-level support to two VPs. This remote, 4-6 month contract position offers a competitive hourly rate ($44-$48). Responsibilities include managing complex calendars, coordinating meetings and travel, handling correspondence, and supporting special projects. The ideal candidate possesses a Bachelor's degree or equivalent experience, 8+ years of executive support experience, and excellent communication and organizational skills. Benefits include medical, dental, vision, and a 401(k) with a match. The role demands strong analytical and administrative skills, proficiency in managing multiple priorities, and the ability to maintain confidentiality.

Requirements

• Bachelor’s degree or equivalent professional experience
• 8+ years of experience in project and operational coordination supporting executive leadership
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent written, verbal, and listening communication skills
• Ability to independently interpret and act on business requirements
• Experience facilitating cross-functional and virtual collaboration at all organizational levels
• High level of personal effectiveness, including confidentiality, resilience under pressure, and conflict management skills
• Comfortable working in a fast-paced, dynamic environment with multiple stakeholders

Responsibilities

• Manage the VPs’ calendars by prioritizing and scheduling meetings and appointments
• Coordinate speaking engagements, collaborating with communications teams to prepare content and ensure the VPs are well-prepared
• Organize meetings by preparing agendas, securing locations, arranging technology, and managing logistics
• Prepare travel briefing materials and coordinate comprehensive travel plans for large events
• Handle correspondence and approvals on behalf of the VPs; filter routine matters and resolve issues within established guidelines
• Arrange travel accommodations, optimizing itineraries while managing expenses
• Provide analytical and administrative support for special projects, including research, data compilation, and reporting
• Assist with executive support for corporate events, including itinerary preparation and attendance
• Maintain confidentiality with sensitive information and materials

Benefits

• Medical
• Dental
• Vision
• 401(k) with a match