Executive Assistant

Summary

Join Elastic as a high-energy, detail-oriented Executive Assistant to support the Americas Sales leadership team. This remote role, primarily working during Eastern and Central time, requires managing dynamic calendars, handling travel arrangements, coordinating meetings, preparing expense reports, and engaging in administrative tasks related to legal documents. The ideal candidate possesses 5-7 years of executive-level support experience (sales support preferred), a Bachelor’s degree, and exceptional project and time management skills. The position demands discretion, strong communication skills, and proficiency in various software applications. Elastic offers a competitive salary, stock program, 401k matching, and a comprehensive benefits package emphasizing employee well-being.

Requirements

• You are organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations for the leaders you support
• You are proactive and work with a strong sense of urgency. You take ownership, have a bias for action, are customer-service oriented, and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice
• 5-7 years executive level support required (Sales support experience preferred)
• Extremely strong project and time leadership skills; detail-orientation with the ability to meet deadlines and prioritize workload
• Able to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results
• Able to make independent and effective decisions
• Excellent listening and interpersonal skills and can connect with discretion, diplomacy and tact
• Proficiency with MS Word, Excel, PowerPoint, GSuite and Concur required

Responsibilities

• Work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization
• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy
• Handle multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues
• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• Produce highly accurate work with excellent discretion, judgment, tact, integrity, and flexibility
• Prepare and submit accurate expense reports
• Engage in administrative tasks related to execution, distribution and organization of legal documents

Preferred Qualifications

• Bachelor’s degree preferred
• A sense of humor and ability to roll with the punches

Benefits

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave
• Elastic's stock program
• Company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings