Executive Assistant

Summary

Join 20four7VA as a proactive and detail-oriented Executive Assistant, supporting a high-performing entrepreneur in a remote setting. You will manage various systems, tools, and communications, driving daily operations. The ideal candidate is organized, resourceful, and works independently with sound judgment. Strong communication and problem-solving skills are essential. This client-facing role blends administrative precision with strategic and operational support within the construction industry. The position requires 40 hours per week, Monday to Friday, from 7 am to 4 pm MST. Apply now to join our remote team!

Requirements

• Minimum of 1 year of experience as an Executive Assistant, Operations Assistant, or a similar support role
• Strong background in calendar and inbox management, with deep experience using Microsoft Outlook
• Proficient in: Microsoft Teams and Microsoft Office tools
• HubSpot (CRM)
• DocuSign (document workflows)
• RingCentral (communications setup/support)
• Proven ability to self-manage tasks and priorities without needing daily task board assignments
• Excellent verbal and written communication skills, with a C1/C2 level of English fluency
• Able to present research-backed recommendations and offer multiple options when results are uncertain
• Experienced in coordinating across multiple tools, vendors, and systems simultaneously
• Highly organized, proactive, and adaptable with strong attention to detail and a bias toward solutions
• Comfortable handling confidential data, passwords, contracts, and sensitive operational details

Responsibilities

• Provide full administrative and operational support with minimal supervision, including regular progress updates
• Manage systems such as HubSpot (CRM), DocuSign, RingCentral, and Microsoft Admin Center
• Handle calendar management, inbox triage, and scheduling via Microsoft Outlook
• Lead daily communication through Microsoft Teams, including verbal check-ins
• Support the setup and maintenance of RingCentral and security camera systems (e.g., Angelcam, Reolink, cloud video tools)
• Conduct research on tools/vendors and present clear, structured recommendations with trade-offs
• Independently manage recurring administrative tasks and special projects
• Research and book travel based on client preferences
• Organize and maintain contracts, subscriptions, and operational assets in a secure digital environment
• Identify and implement process improvements to enhance workflow efficiency

Preferred Qualifications

Preferably with an engineering or technical background, though not required

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you