Executive Assistant

Summary

Join COSYN, a communications advisory agency, as their new Executive Assistant, providing comprehensive support to the CEO. You will manage calendars, oversee time tracking and invoicing, handle communications, coordinate travel, support project setup and onboarding, and assist with podcast production and social media. This full-time, remote role requires 3+ years of experience as an Executive Assistant and excellent organizational and communication skills. The ideal candidate is proactive, detail-oriented, and comfortable working independently. COSYN offers a competitive salary, remote work flexibility, paid time off, and an annual performance bonus. Apply through JobRack; direct contact with the employer is not allowed.

Requirements

• 3+ Years experience as an Executive Assistant
• Excellent organization and time management skills
• Cool under pressure and calm in fast-moving situations
• Proactive communicator with clear, warm written and verbal skills
• Detail-oriented with a strong sense of accuracy
• Curious, eager to learn, and ready to grow into new responsibilities
• Self-starter who can anticipate needs and act on them
• Professional, honest, and dependable - someone we can truly rely on

Responsibilities

• Manage the CEOs’ calendars to ensure their weeks run efficiently
• Oversee time tracking and assist with timely and accurate client invoicing
• Manage the CEOs’ Outlook inboxes and handle client communication
• Coordinate travel bookings and itineraries
• Support project setup and team onboarding for new team members and freelancers
• Coordinate podcast production logistics like guest scheduling and follow-ups
• Administer social media and LinkedIn content tied to the podcast
• Maintain and update the CRM system
• Make basic updates to website visuals and content
• Assist with preparing proposals and keeping sales materials fresh
• Help organize meetings and materials for industry association activities

Preferred Qualifications

• Experience with communications, media, or agency environments
• Comfortable with podcast and social media workflows
• Familiar with CRM tools, basic web content editing, or design

Benefits

• ���1,800 - €2,000 per month*
• Full-time, remote role working on European hours
• 25 days of paid time off per year, plus your local public holidays
• Annual performance bonus of up to €2,500 based on contribution