Executive Assistant

Summary

Join a growing company as a foundational member of the executive team. Manage the CEO's calendar, communications, and travel arrangements. Prepare for meetings, track action items, and handle administrative tasks. Collaborate on special projects and maintain confidentiality. Support company culture initiatives (if applicable). This full-time, permanent, work-from-home position requires at least 3 years of executive assistance experience and high proficiency in Google Workspace and Slack. The schedule is Monday-Friday, 4 PM - 12 AM (Manila Time).

Requirements

• At least 3 years of proven experience in executive assistance or administrative support
• High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive, Gmail, etc.) and Slack for internal communication

Responsibilities

• Efficiently manage the CEO’s calendar, including scheduling meetings, internal reviews, investor calls, and off-sites across multiple time zones
• Monitor, prioritize, and draft correspondence; filter incoming messages; and flag time-sensitive communications to ensure prompt responses
• Prepare meeting agendas, briefing documents, and presentations
• Record key takeaways, capture action items, and track follow-ups to completion
• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
• Process expense reports, manage invoices, and handle various administrative and ad hoc requests with efficiency and accuracy
• Collaborate with the CEO on special projects, research, and operational initiatives that support business objectives
• Handle sensitive information with the utmost confidentiality and professionalism
• Support company culture efforts through office logistics, internal events, and team engagement initiatives

Preferred Qualifications

• Exposure to working with an international client or company
• Excellent organizational, time management, and communication skills
• Ability to work independently and handle confidential information with discretion

Benefits

Work-From-Home