Executive Assistant

Summary

Join Kit, an email-first operating system for creators, as the Executive Assistant to the CEO. This strategic role goes beyond traditional administrative support; you will be a force multiplier for the CEO, driving efficiency and ensuring high-impact execution across the company. You will manage high-priority projects, own the CEO's calendar and priorities, develop organizational systems, and support executive collaboration. Success requires adaptability, problem-solving, and strategic thinking in a fast-paced environment. The role demands a high level of discretion, trust, and a willingness to work outside of core working hours. Kit offers a competitive salary, comprehensive benefits, and a unique remote-first culture.

Requirements

• Experience in high-intensity, fast-paced environments—for example, investment banking, management consulting, Hollywood talent agencies, or supporting a high-profile executive
• Exceptional organizational skills—you thrive on managing complexity, keeping everything running smoothly behind the scenes
• AI-savvy—you leverage AI tools to automate and streamline workflows
• Strong written and verbal communication—you can distill complex information into clear, concise updates for executives and stakeholders
• Proactive and resourceful—you don’t wait for direction; you anticipate needs, identify opportunities, and take action
• Strong decision-making skills—you can prioritize effectively, balancing urgent tasks with long-term strategy
• Growth mindset and adaptability—you’re comfortable operating in a rapidly changing environment and enjoy finding creative solutions
• Integrity and discretion—you handle confidential information with the utmost professionalism
• Tech fluency—proficiency in or ability to quickly learn tools like Google Workspace, Notion, Slack, and CRM systems

Responsibilities

• Manage high-priority projects by conducting research, preparing compelling pitches, and securing executive buy-in
• Own the CEO’s email, calendar, and priorities, ensuring fast follow-up on sales leads, investor inquiries, and strategic partnerships
• Develop and maintain systems for organization, outreach, and follow-up, maximizing opportunities from the CEO’s inbox and social media channels
• Support executive collaboration by prepping board updates, pulling relevant data, and proactively surfacing key conversations
• Proactively engage with key contacts, partners, and opportunities to keep the CEO ahead of critical relationships and initiatives
• Create content that aligns with Kit’s brand guidelines, working with Kit’s marketing leaders to support the CEO’s external presence
• Use AI and automation tools to optimize workflows, improving efficiency and freeing up time for strategic work
• Balance short-term tactical execution with long-term strategic planning, ensuring the CEO’s focus remains on high-impact priorities
• Act as a gatekeeper and problem solver, anticipating challenges and removing roadblocks before they escalate
• Travel with the CEO to events to optimize his time and enhance engagement with customers and potential partners

Benefits

• Profit Sharing
• Kit equity
• 401k with a 5% match
• Monthly medical benefits up to $1,950 a month toward premiums. Dental and vision premiums covered 100%
• $4,000 equipment allowance for your first two years, $3,000 budget every following two years
• Individual learning + development budget ($3,500/year)
• Gender affirming benefits
• Childcare benefit up to $3,000 annually
• Twenty (20) days of paid time off during each year of employment
• Paid paid vacation: An after-tax bonus of $1,000 for taking five consecutive days of vacation where you’re fully unplugged from work
• Ten (10) paid holidays a year
• Two weeks of paid sick time each year, including mental health + well being days
• Twelve (12) weeks paid parental leave and flexible scheduling in your child’s first year
• Up to six weeks of paid bereavement leave, medical leave, and disaster after six months of employment, two weeks of each paid leave in your first six months
• Winter Break Closure: Kit closes for a week at the end of December, giving everyone a collective break to enjoy the holiday season. Essential support services remain available, with teams coordinating to ensure coverage during this period
• Four-week, paid sabbatical after five years with the team
• Fantastic in-person or virtual retreats with the team twice a year