Executive Assistant

Summary

Join our fast-growing, innovative, and data-driven company as an Executive Assistant! Provide high-level administrative support to the CEO, ensuring seamless coordination of daily operations and strategic initiatives. Manage schedules, communications, and administrative functions to enhance efficiency. This remote role (Denver area preferred) optimizes the CEO's productivity and supports the broader executive team. You will be responsible for a wide range of tasks, from managing calendars and communications to overseeing budgeting and crisis management. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a proactive mindset.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role
• Experience supporting senior executives in a corporate environment
• Exceptional organizational and time-management skills
• Strong ability to manage complex schedules and prioritize tasks
• Excellent written and verbal communication skills
• High level of professionalism and discretion in handling sensitive information
• Proactive mindset with the ability to anticipate the needs of the CEO
• Excellent interpersonal skills and ability to build strong relationships with stakeholders
• Strong problem-solving skills with the ability to make independent decisions
• Detail-oriented with the ability to manage multiple tasks simultaneously
• Advanced proficiency in office management tools and technology

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Screen and prioritize emails, phone calls, and correspondence, ensuring timely responses
• Prepare and edit documents, reports, and presentations for the CEO and executive team
• Track action items from executive meetings, conduct research, and assist in drafting internal communications
• Facilitate communication between executives and department heads to ensure seamless collaboration
• Prepare materials, coordinate logistics, and maintain records for board and investor meetings
• Maintain a centralized repository for executive documents, reports, and presentations to ensure accessibility and consistency
• Assist with special projects and strategic initiatives as directed by the CEO
• Plan and coordinate executive retreats, off-site meetings, and team-building activities
• Oversee budgeting and cost analysis for the executive team’s initiatives and expenses
• Support crisis management efforts by coordinating executive responses, managing communications, and ensuring operational continuity
• Manage company-sponsored events and experiences, including ticket procurement and distribution, ensuring smooth logistics and communication
• Support the planning and design of office spaces by coordinating with the Operations team, contractors, and stakeholders to ensure alignment with company needs, branding, and culture
• Identify inefficiencies in executive workflows, implement solutions, and manage productivity tools to optimize operations
• Perform other related duties as assigned

Preferred Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field

Benefits

• Medical, Dental, Vision Insurance
• Company paid Life
• Voluntary life, short- and long-term disability
• 401k
• Excellent time off options