Executive Assistant

Summary

Join Docker, a remote-first company with global reach, as an Executive Assistant and provide comprehensive support to senior executives. You will manage calendars, schedule meetings, handle travel arrangements, and ensure smooth operations for your assigned executives. This role requires strong organizational skills, exceptional communication abilities, and a proactive approach to anticipate needs and manage confidential information. You will be part of a high-functioning team, collaborating with other executive assistants and cross-functional teams to ensure seamless operations and support for the company's growth.

Requirements

• 5+ years experience providing executive administrative support to Sr. VP levels and or above, across functions and timezones
• High level of discretion, professionalism and integrity
• Excellent oral and written communication skills, with a high degree of diplomacy
• Previous experience & strong calendaring skills using Gmail and Google Calendar in a work environment
• Problem solving skills
• Experience working with other executive assistants in a high-functioning, fast paced environment
• Ability to anticipate the needs of the executive team
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required)
• Ability to prioritize, focus and organize your workload each day
• Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
• Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
• Ability to plan internal and external offsites, and travel when needed
• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
• Solid time management skills
• Self-motivated and able to work both collaboratively and independently
• Eager to share knowledge and build awareness; teamwork driven
• Has a growth mindset; improvement oriented
• Active driver’s license
• Valid US passport

Responsibilities

• Comprehensive, executive-level support for 2 or more executives
• Exceptional travel booking and troubleshooting skills; on-call when an assigned executive team member is traveling
• Inbox management
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media and customers, while also handling sensitive information with discretion
• Work cross functionally with other team members and build strategic partnerships
• Partner with respective executives to ensure their time is effectively optimized
• Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO
• Maintain a perfect track record when it comes to handling confidential information
• Manage information flow in a timely and accurate manner
• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource
• Help create and maintain processes and standards; always looking for improvement opportunities
• Assist executives with note-taking, action item tracking in meetings and managing logistics
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays)
• Open to travel domestically and internationally when needed
• Adhoc projects and requests as assigned

Preferred Qualifications

• Navan experience
• Zoom experience

Benefits

• Freedom & flexibility; fit your work around your life
• Designated quarterly Whaleness Days
• Home office setup; we want you comfortable while you work
• 16 weeks of paid Parental leave
• Technology stipend equivalent to $100 net/month
• PTO plan that encourages you to take time to do the things you enjoy
• Quarterly, company-wide hackathons
• Training stipend for conferences, courses and classes
• Equity; we are a growing start-up and want all employees to have a share in the success of the company
• Docker Swag
• Medical benefits, retirement and holidays vary by country