Executive Assistant Officer

Summary

Join Trustly, a global leader in Pay by Bank, and become a crucial part of our Americas Leadership Team as an Executive Assistant. You will manage a global executive's inbox, coordinate travel arrangements, create presentations, and support various administrative tasks. This role demands strong organizational skills, experience in a global company, and fluency in English. Trustly offers a remote-first culture, flexible hours, and a comprehensive benefits package including health insurance, life insurance, meal vouchers, and professional development opportunities. If you thrive in a fast-paced environment and are passionate about providing exceptional service, this is the perfect opportunity for you. We are an equal opportunity employer and value diversity.

Requirements

• Solid experience in a global company, and at least 3 years of experience as an Executive Assistant (or PA) to one or several senior-level executives
• Experience working in a heavily English-speaking environment
• Ability to prioritize and re-prioritize in a fast-moving, dynamic environment
• High energy and a true “service soul,” always aiming to exceed expectations
• A great coordinator, with a sharp eye for detail
• Ability to be entrusted with confidential information and be discreet and diplomatic
• Comfort serving executives whose normal working hours are 7am-5pm Pacific Standard Time // 11am-9pm BR time
• Creativity, and willingness to roll up your sleeves and get things done
• Fluent spoken and written business English
• Ability to thrive working with international teams and fluency in remote-working office tools (Google Suite preferred)

Responsibilities

• Inbox management (global executive)
• Coordinate calendar and scheduling of meetings
• Coordinate point-to-point travel needs (car, flight, hotel, etc.)
• Reporting of expenses for travel and external meetings
• Create material and presentations for internal and external meetings
• Assist the Americas Leadership Team with administrative tasks
• Assist with arrange, book and administrate conferences and events for the Americas Leadership Team

Preferred Qualifications

Experience from the hospitality industry or similar

Benefits

• Bradesco health and dental plan, for you and your dependents, with no co-payment cost
• Life insurance with differentiated coverage
• Meal voucher and supermarket voucher
• Home Office Allowance
• Wellhub - Platform that gives access to spaces for physical activities and online classes
• Trustly Club - Discount at educational institutions and partner stores
• English Program - Online group classes with a private teacher
• Extended maternity and paternity leave
• Birthday Off
• Flexible hours/Home Office - our culture is remote-first! You can work in every city in Brazil
• Welcome Kit - We work with Apple equipment (Macbook Pro, iPhone) and we send many more treats! Spoiler alert: Equipment can be purchased by you according to internal criteria!
• Annual premium - As a member of our team, you are eligible to receive an annual bonus, at the company's discretion, based on the achievement of our KPIs and individual performance
• Referral Program - If you refer a candidate and we hire the person, you will receive a reward for that!