Executive Assistant

Summary

Join Zipdev as a proactive Executive Assistant, providing strategic support to a CEO in a fully remote capacity. You will manage communications, scheduling, CRM updates, and light sales support. This role demands high organization, tech-savviness, and independent work capabilities while handling sensitive information professionally. The position offers a competitive benefits package including paid time off, holidays, parental leave, and various reimbursements. The ideal candidate possesses strong communication skills, experience supporting C-level executives remotely, and proficiency in Microsoft Suite and CRM platforms. The recruitment process involves a video interview, skills test, recruiter call, client interviews, and a final offer.

Requirements

• 2+ years of experience as an Executive Assistant or similar high-level admin role
• Experience supporting C-level executives remotely
• Strong communication skills in English (spoken and written)
• Proficiency in Microsoft Suite, SharePoint, Teams, and WhatsApp
• Familiarity with CRM platforms (HubSpot preferred)
• Ability to work Pacific Time hours (LATAM-based candidates preferred)
• Tech-savvy and comfortable using AI tools, productivity platforms, and cloud storage
• High emotional intelligence, resourcefulness, and ability to work independently

Responsibilities

• Draft and edit emails, memos, and internal communications on behalf of the CEO
• Use AI tools to generate content and adapt messaging to the CEO’s voice
• Maintain confidentiality and ensure clear, professional correspondence
• Manage the CEO’s calendar, schedule meetings, and protect focus time
• Monitor and respond to emails, triage inbox priorities, and follow up on meetings
• Prepare agendas and coordinate logistics for internal and external calls
• Maintain and update CRM records (HubSpot)
• Send follow-ups and outreach emails to prospects and partners
• Conduct research on key contacts and assist in nurturing business relationships
• Track CEO’s action items and project deadlines using tools like Microsoft To-Do
• Break down ideas into actionable tasks and follow up with the right stakeholders
• Keep projects moving forward by flagging needs and ensuring accountability
• Coordinate CEO’s travel, logistics, gift sending, and personal scheduling
• Manage confidential tasks with discretion and attention to detail
• Support CEO’s energy and focus by structuring their day strategically

Benefits

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Work remotely Monday - Friday, 40 hours a week (no weekends)