Executive Assistant

Summary

Join Unit4 as a proactive and detail-oriented Executive Assistant to support the Chief Product Office. You will manage schedules, facilitate meetings across multiple time zones, document decisions and action items, organize events, and network with internal and external teams. This role requires 2+ years of experience as an Executive Assistant or in a comparable role, excellent communication skills, proficiency in Microsoft 365, and the ability to multitask and prioritize effectively. The ideal candidate will be highly organized, detail-oriented, a team player, and able to maintain confidentiality. Unit4 offers a culture built on trust, a flexible work environment, and various benefits and development opportunities.

Requirements

• 2+ years of Executive Assistant experience or comparable professional experience
• Great verbal and written skills
• High level of expertise in software such as Microsoft 365 suite, particularly PowerPoint
• Planning and control: be highly organised with the ability to multi-task, prioritise and work well under pressure
• Attention to detail: follow procedures and ensure accuracy in all documentation and data
• Work to a consistently high standard
• Teamwork: display enthusiasm and promote a friendly group working environment, easily connect and talk with people on different levels
• Integrity / confidentiality: display discretion always, ensuring all sensitive data is kept completely confidential. Demonstrate sound judgment and raise any concerns that may arise
• Resourcefulness: ability to be a problem solver and a creative thinker
• Love to work in a dynamic and fast paced environment
• Eager to learn and understand the business' priorities and challenges
• Available to travel when and if necessary
• Fluent in English

Responsibilities

• You will be the gatekeeper for schedules, with strict diary management, create win-win situations for every meeting and operate across multiple time zones with flexibility
• You proactively address any subjects and thrive to present a solution in a timely manner
• You have excellent documentation skills and are able to properly document decisions, actions items and circulate them to atendees
• You'll spend some of your time organizing events- IE: logistics, offsites, supplier set up, invoicing, organizational support and more!
• Network with internal and external teams. You'll have a natural ability to communicate with other and be personable
• Be an open connection between colleagues in the departments. You'll show leadership, credibility, trust and support in your contact with management and other colleagues
• Keep your manager well informed of his/her commitments and responsibilities. You will act as a “barometer” for the issues taking place in the environment
• Create/enhance team culture

Benefits

• A culture built on trust - giving you the freedom and autonomy to be successful
• Balance - with our uncapped time off policy, remote working opportunities and Global Wellbeing Days when the whole company can switch off and prioritize well-being
• Talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry
• A commitment to sustainability - with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet
• A safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4