Executive Assistant

Summary

Join Enavate as an Executive Assistant and provide operational support to an Executive Leader in our Ukraine team. Your responsibilities will include managing calendars, taking meeting minutes, coordinating events, conducting research, preparing reports and presentations, and scheduling travel. Success in this role requires fluency in English, 2+ years of organizational and time management experience, strong administrative skills, proficiency in MS Office, flexible hours availability, and a Bachelor's or Master's degree. Enavate offers a supportive and rewarding environment with competitive health insurance, wellness programs, flexible work arrangements, professional development opportunities, unlimited paid time off, and employee recognition programs.

Requirements

• Fluent written and spoken English
• Organizational and time management experience in a similar position (2+ years)
• Strong administrative skills
• Strong knowledge of MS Office, including Word, Excel, OneNote, PowerPoint and Outlook
• Flexible hours availability to schedule across multiple time zones
• Ability to understand and prioritize in stressful situations
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Confident and able to work on own initiative and with limited supervision
• Ability to work in a team and learn quickly
• Bachelor’s or Master’s degree

Responsibilities

• Manage calendars and follow-ups
• Take minutes of meetings
• Coordinate events, projects, activities
• Conduct research, assemble and analyze data to prepare reports and documents
• Perform other tasks of the Executives
• Handle travel scheduling & support
• Prepare presentations, reports etc
• Compile agendas and documents/reports/presentations for meetings
• Plan Leader’s working week
• Implement improvements where necessary
• Work with native English speakers on a daily basis

Benefits

• Competitive health insurance
• Wellness programs
• Flexible working hours
• Remote work options
• Access to a range of training programs, workshops, and reimbursement for certifications and courses
• Unlimited paid time off (PTO), which covers vacation, sick leave, holidays, and personal days
• Employee recognition programs