Executive Assistant

Summary

Join our growing human resources company as a proactive and highly organized Executive Assistant, supporting the CEO and Chief Revenue Officer. This remote, full-time role requires 3+ years of experience in a similar position and strong proficiency in calendar and inbox management. You will manage calendars, coordinate meetings, assist with sales-related tasks, and maintain client relationships. The ideal candidate is highly organized, detail-oriented, and able to multitask, anticipating needs and implementing efficient workflows. Experience with CRM systems and sales support is highly preferred. Compensation is $800-$1500 per month, based on experience.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role
• Strong proficiency in calendar and inbox management, including tools like Google Calendar, Outlook, and scheduling software
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and ability to multitask
• Ability to take initiative, anticipate needs, and implement efficient workflows
• Reliable high-speed internet, a modern laptop, and a professional home office setup

Responsibilities

• Oversee and coordinate the CEO and CRO’s schedules, ensuring optimal time management and preventing conflicts
• Schedule and confirm client meetings, internal team meetings, and other key appointments
• Monitor and manage email correspondence, prioritize key messages, and draft responses as needed
• Assist in managing the sales pipeline by following up on leads, tracking client interactions, and supporting proposal development
• Develop and maintain Standard Operating Procedures (SOPs) to streamline workflows and improve efficiency
• Ensure timely follow-ups and manage professional correspondence to maintain strong relationships
• Manage sensitive business and personal information with discretion and professionalism
• Provide additional administrative support as required to enhance business operations

Preferred Qualifications

• Experience with CRM systems and sales support (e.g., HubSpot, Salesforce)
• Experience in human resources or recruitment-related tasks

Benefits

• Remote work
• $800 - $1,500 per month (based on experience)